Executive Personal Assistant

1 week ago

Kuils River, South Africa Ackermans Full time

**Job Advert**:
**Qualifications**:

- A Matric certificate or equivalent qualification - A relevant qualification e.g. secretarial/ personal assistant/ office administration would be beneficial**
Knowledge, Skills and Experience**:
WE ARE LOOKING FOR AN INDIVIDUAL WHO: - Good coordinating skills - Proactive and able to work independently - Able to plan ahead and spot potential areas where help may be needed - Basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required) - Able to present themselves and the company in a professional manner - Able to act as the main contact point for all matters relating to the Director. - Strong service orientation - Excellent relationship-building and networking skills - Communicate effectively at all levels both within, as well as outside the company - Able to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances - Excellent time management, planning and organizing skills - Strong “sense of urgency” with regards to everything they do - Accurate, pays attention to detail and is reliable in meeting set deadlines - Able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism - is able to manage confidential information with utmost discretion - Able to be innovative and show initiative Experience Required: - Excellent verbal and written communication skills (English) - Sound knowledge and experience in managing an Executive’s diary is an important requirement - A minimum of 5 years previous experience in a similar role - Proficiency in all the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)**
Key Responsibilities**:
Managing calendars/diary including the annual company calendar. - Providing a confidential and comprehensive administrative/office support service - Dealing with and responding to correspondence and telephonic queries - Taking and distributing minutes and monitoring progress feedback. - Effectively executing financial administration and the services function through budget set up and expense control. - Organizing functions/meetings and appointments etc. - Compiling and distributing reports and/or presentations. - Timeous and effective organization of travel, local and international. - Filing and record keeping

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