Cashbook / Creditors Controller

2 weeks ago

East London, South Africa Abantu Staffing Solutions Full time

**Position Overview**:
The Cashbook / Creditors Controller position is based in East London, reporting to the General Manager Finance. The **role has a minimum of 3 direct reports: Creditors and Cashbook Clerks.** The main functions are to maintain ongoing and accurate records of the creditors and cashbook functions within **Sage Evolution ERP System**, ensure the implementation and maintenance of the creditors and cashbook functions and **processes up to the completed Trial Balance stage**, and ensure that goods & services purchased, receipts and payments effected, and related financial transactions are accounted per the company's policy, procedures and business requirements

**Minimum Requirements**:

- A formal Financial qualification is required (B.Com / Accounting Diploma)
- 4-5 years’ experience managing and implementing procedures within the Finance environment
- Experience in managing/supervising staff
- Knowledge of Pastel Evolution
- Sage Evolution experience
- A clean credit history

**Responsibilities**:
Oversee Creditors function to ensure that all Creditor transactions are recorded timeously and correctly:

- Vendor master file_
- Create supplier accounts on Sage Evolution
- Prepare Bank payment details relating to EFT payments, for authorisation
- Reconcile Fuel Purchases / Business Point account_
- Ensure all daily transactions are processed timeously
- Prepare anticipated commitments daily dashboard for submission to Treasury function
- Reconcile transporter’s rates and monthly charges_
- Verify transporter monthly rates
- Reconcile volumes delivered, rates charged and minimum load factors
- Check and authorize all Lessor rental payments_
- Ensure rental escalations and all monthly charges are processed correctly and timeously
- Creditors reconciliation_
- Prepare monthly creditors age analysis & detailed creditors ledger
- Print and review creditors age analysis for errors/discrepancies
- Prepare price variances for authorisation per authority levels
- Authorise monthly creditor reconciliations for payment
- Review creditors G/L reconciliations_
- Authorise creditors and sundry liabilities G/L reconciliations monthly
- Oversee Cash Book function to ensure that all Bank Account and Borrowing transactions are recorded timeously and correctly_
- Prepare the EFT listing for the release of payments as per the Payment advice and Creditor’s reconciliation and approve when appropriate_
- Resolve any discrepancy in banking details_
- Process all bank investment and loan transactions_
- Perform individual bank reconciliations regularly (Main account daily)_
- Perform G/L bank account reconciliations to balance sheet monthly_
- Management of Subordinates to ensure that the Finance Department can meet its obligations and provide opportunities for self-development of the individual:_
- Setting deadlines for subordinates
- Review performance of subordinates
- Identify training needs
- Mentoring and coaching of subordinates
- Reporting to General Manager Finance for any training needs required

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