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Secretary / Personal Assistant

2 weeks ago

Johannesburg, South Africa Ultra Personnel Full time

Matric with a Secretarial Diploma / Certificate or similar Insurance industry qualifications would secure Minimum 5 years secretarial and admin experience within the insurance sector is essential. Must have experience liaising with Brokers on a daily basis (short term and / or life) Assist the MD by collating and interpreting sales figures and graphs on a weekly basis Arrange regular management meetings with Departmental heads and Brokers Co ordinate and implement new systems and processes for Departmental Managers and Brokers Attend sales meetings and take minutes Assist by implementing new processes and systems to streamline workflow and weekly reporting system Diary control, arranging meetings and booking appointments Attend to travel arrangements - flights, accommodation, visas etc. Manage Key Account client files for MD Attend to the "insurance / portfolio analysis" and prepare relevant documents before meetings Manage personal filing systems i.e. medical aid, insurances, legal, properties etc. This position requires excellent communication skills, a mature and professional approach and the ability to cope in a pressurized environment Valid drivers and own transport is essential