Demand & Purchasing Administrator (Permanent Role)

2 weeks ago

Cape Town, South Africa Frank Consult Full time

**About the Role**:
**Essential Duties and Responsibilities**
- Influence and execute seasonal and purchasing strategies for relevant departments and brands.
- Reduce costs related to late delivery and ensure On-Time-In-Full (OTIF) capability.
- Align volume between Integrated Business Planning and Operational Planning.
- Review, implement, and execute Demand Planning processes to support strategic initiatives for all sales channels.
- Support Merchandising, Brand, and Sales teams during range creation, identifying risks and opportunities.
- Ensure timely execution of purchasing administration to meet target dates.
- Collaborate with Merchandise Planning and Brand/Marketing to achieve business needs.
- Accurately fulfil and purchase selected Range Plans and initiate purchase orders in the system.
- Track and manage all orders, providing regular updates on delivery status.
- Proactively communicate delays to purchase orders and their impact on sales orders.
- Work with Shipping and Customer Services teams to maximize order book fulfilment and market conversion.
- Optimize planning processes and standard operating procedures for efficiency.
- Create analyses and statistics for Total Inventory and OTIF Reporting.
- Balance product availability for re-order periods.
- Manage and adhere to local and global timelines and deadlines.
- Accurately upload Master Data to Business Internal Systems.
- Support Demand Planning and Supply Chain Purchasing alignment for Inventory and demand/supply reviews.
- Manage production timelines with suppliers for on-time delivery.
- Provide weekly/monthly/quarterly reporting by Service Level Key Performance Indicators and business metrics across all brands.

**Education & Experience Requirements**
- Essential: Grade 12 certificate (Matric)
- Desirable: A relevant 3-year Tertiary Qualification would be a distinct advantage
- Essential: A minimum of 2 - 3 years experience working in a Branded Apparel environment performing a similar role.

**Core Competencies**
- Analysing and Reporting
- Planning, prioritizing and organizing
- Delivering results and meeting expectations
- Following instructions and procedures
- Adapting and responding to change
- Coping with pressures and setbacks

**Skills and Abilities**
- Ability to self-manage.
- Effective Team player & passionate about the product.
- Accurate and detail orientated.
- Taking ownership & time management.
- Accountable, honest, and forward-thinking.
- Proven negotiation skills.
- Ability to make sound decisions together with effective problem-solving skills.
- Able to build and maintain influential relationships at various levels and across business functions.
- Effective communication and presentation skills.

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