Invoicing Clerk

8 hours ago

Kempton Park, South Africa RB Logistics Full time

**Key Responsibilities**:

- An invoicing clerk is responsible for managing the invoicing process within an organization, ensuring that all products or services are billed accurately and on time. Their duties typically include:
1. **Generating Invoices**: Creating invoices based on sales, purchase orders, or contracts.

2. **Verifying Billing Information**: Ensuring that all customer details, prices, quantities, and payment terms are correct before issuing invoices.

4. **Updating Records**: Maintaining accurate records of invoices issued, payments received, and outstanding balances in the accounting system.

5. **Handling Queries**: Addressing any billing discrepancies, disputes, or customer inquiries related to invoices.

6. **Communicating with Other Departments**: Collaborating with sales, customer service, and finance teams to ensure smooth invoicing and payment processes.

7. **Preparing Reports**: Generating reports on outstanding invoices, payment status, and aging accounts for management review.

8. **Compliance**: Ensuring that invoicing complies with company policies, tax regulations, and industry standards.

9. **Ensuring Timeliness**: Making sure invoices are sent to clients on time and following up on overdue payments as needed.

This role requires attention to detail, organizational skills, and proficiency with accounting software and invoicing systems.

**Requirements**:

- **Education**: High school diploma or equivalent; a degree in accounting, finance, or business is a plus.
- **Experience**: Previous experience as an invoicing clerk, accounts payable/receivable clerk, or in a similar role preferred.
- **Technical Skills**: Proficiency in accounting software (e.g., QuickBooks, SAP, etc.) and Microsoft Office Suite, particularly Excel.
- **Numerical Skills**: Strong understanding of basic mathematics and financial principles.
- **Attention to Detail**: Ability to identify errors or discrepancies in invoices and financial records.
- **Communication**: Excellent written and verbal communication skills for interacting with customers, vendors, and team members.
- **Organizational Skills**: Strong ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
- **Problem-Solving**: Capability to address invoicing issues and find solutions promptly.

**What We Offer**:

- Competitive salary package.
- Opportunities for growth and development.
- A supportive and inclusive work environment.

**How to Apply**:
Ability to commute/relocate:

- Kempton Park, Gauteng: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Please provide your age bracket
- Can you write and read Afrikaans?

**Education**:

- Certificate (preferred)

**Experience**:

- Invoicing Clerk: 3 years (preferred)

**Language**:

- Afrikaans (preferred)

Work Location: In person

Application Deadline: 2025/01/31
Expected Start Date: 2025/02/01

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