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Executive Assistant

2 weeks ago

Century City, South Africa Traderoot Full time

Traderoot is a leading fintech company development company providing cutting-edge financial solutions across various sectors, including e-commerce, banking, and payments. Our mission, **“Perfecting and Protecting Commerce,”** reflects our commitment to innovation, security, and excellence in financial technology.

For Traderoot Africa, the Value-added reseller (VAR) of Traderoot, are seeking an experienced **Commercial Assistant**to assist with the effective management of commercial data, the co-ordination of commercial activities and ensuring the seamless flow of information between the commercial team, customers and other internal teams within Traderoot Africa. The Commercial Administrator plays a key role in assisting to develop strategies to ensure commercial targets are achieved and high-quality customer interactions are maintained. The Commercial Administrator possesses relevant experience within Commercial Department administration.

**Key Responsibilities**

**Diary Management**: Manage the COO’s **diary**and office requirements, ensuring efficient scheduling and coordination. Organise and prepare for COO meetings, including preparing **agendas, meeting packs**, and materials.

**Travel Arrangement**: Make and manage **travel arrangements** (flights, accommodation, car hire, visas, and itineraries).

**Minute taking**: Take accurate **minutes**of Management Board, Risk and Remco as well as client meetings, archive, and distribute promptly.

**Communication and documentation: Liaise** with clients, suppliers, and staff on behalf of the COO. Handle **confidential documents** and sensitive information with discretion. Prepare **research material** and collate monthly reports from Heads of Department (HODs). Provide **general administrative** support and assist with sales administration tasks. Ensure safekeeping and **confidentiality of all documents**through effective filing systems. **Manage communications**, reminders, and follow-ups on behalf of the COO.

**Skills, Work Experience, and Competencies**
- Strong organisational and time management skills.
- Excellent written and verbal communication abilities.
- Minute-taking and reporting accuracy.
- High attention to detail and ability to multitask effectively.
- Professional discretion when handling confidential information.
- Strong problem-solving and proactive attitude.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to build and maintain professional relationships.

**Essential Qualifications & Experience**
- **Education**: A relevant diploma or degree in Administration, Business, or related field
- **Experience: A minimum of 3-4 years of experience** as a Personal Assistant, Executive Assistant or similar role
- **Technical Acumen**:

- Proven track record in diary and office management for executives
- Experience with travel coordination and meeting preparation
- Exposure to working in fast-paced, high pressure corporate environments
- Experience in fintech and financial services sector will be advantageous

**Why Join Traderoot?**
- **Innovative Environment**: Be part of a **pioneering fintech company** setting global standards in payments and issuing.
- **Strategic Impact**: Directly support senior leadership and play a key role in ensuring the COO’s effectiveness.
- **Career Growth**:Develop professionally while gaining exposure to high-level operations and decision-making.
- **Dynamic Team**:Work alongside a high-calibre executive team committed to excellence and innovation.

If you are a results-driven PA with a proven track record in diary management, travel and meeting co-ordination**, and minutes**, we invite you to apply.

**Terms and Conditions**
- The position is based in at our office in Century City, Cape Town
- Compensation will be **market-related and based on experience**, including sales and performance -based incentives.

Pay: R15 000,00 - R21 000,00 per month

**Experience**:

- Executive : 3 years (required)

Work Location: In person