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Analyst: Payroll Data and Systems

2 weeks ago

Johannesburg, South Africa RTT Full time

**The Role** Job Purpose**:
The analyst: payroll data and systems is required to ensure the smooth running, security, integrity and compliance of payroll data and systems through effective analysis & implementation of processes and practices. This includes ensuring that information is accurate and updated, managing user access, optimising system performance and collaborating with the IT team as well as the service provider to meet business requirements. The role is accountable for ensuring the alignment of data between the various payroll databases and other systems utilised within the business so that accurate records of employee master data is maintained critically, the role needs to ensure the time and attendance system integrity is maintained and the data is accurate to support the management of employee hours and subsequent labour costs. Additionally, this role provides assistance to the payroll team with wage administration

**Duties**:
**Employee master data management**:

- Maintain the organizational hierarchy and job architecture by making necessary updates such as creating new companies, divisions, and departments.
- Map employee data architecture across systems to ensure alignments of all data sources and information to support effects of the reporting and decision making.
- Clean up data to ensure that all data is accurate, current, and categorised correctly.
- Liaise with IT team to run system upgrades as required and ensure that data integrity is upheld.
- partner with IT and system providers to ensure that data security measures are in place and operate effectively in line with regulations and best practices.
- Conduct system audits on a regular basis, identify and resolve any issues that might impact on HR functions and processes.

**System management**:

- Act as the Super user for all relevant payroll systems payroll databases and reports
- Manage the system performance and user access to ensure functions operate optimally and meet operational, security and compliance requirements.
- Identify and raise any concerns or issues relating to the systems, ensuring they are addressed promptly.
- Collaborate with the system service provider and the IT team to ensure that all issues and risks identified are resolved.
- Import relevant information such as increases and employee details to ensure that the systems reflects accurate information.
- Make necessary updates on the systems in line with business requirements (calendar, pay periods etc.).
- Collaborate with the system service provider and the IT team to identify and mplement upgrades, new developments, customisations or enhancements on the system (loading new companies, setting up rules, transferring employees, etc.).

**Reporting**:

- Extract, compile and distribute daily, weekly, monthly and annual reports.
- Create and automate reports and dashboards as per business requirements.
- Provide monthly people metrics and reports on any relevant trends

**Payroll**:

- Execute wage administrator duties for payrolls.
- Update monthly input
- Run weekly timecards and perform spot checks on hours worked
- Print weekly timecards and check terminations, upgrades, downgrades, and leave.
- Balance the billings for selected payrolls
- Handle day-to-day payroll queries related to payroll
- Submit leave forms to service providers
- Calculate back pay request and submit for payment
- File all payroll documents

**Skills and Experience** Minimum Requirements**:

- 3-5 years of relevant experience in a similar role with a proven track record of payroll experience as well as employee data and system management
- Grade 12 (Essential)
- Diploma in finance or related field (Essential)

**Required Knowledge**:

- Knowledge of system administration, including user access management, troubleshooting, and system optimisation.
- Proficient in reporting tools (e.g., Excel, Power BI, Tableau)
- Knowledge of the Synerion system
- Strong knowledge and understanding of systems

**Required Skill**:

- Verbal and written communication skills
- Interpersonal skills
- Problem-solving skills

**Other** Personality & Attributes**:

- Analytical
- High attention to detail
- Takes initiative
- Deadline driven
- Solution driven
- Continuous improvement mindset
- Adaptable
- Team player and able to work independently
- Able to work under pressure

Job Reference: RTT71110