Tender Administrator

1 week ago


Johannesburg, South Africa The Human Element (Pty) Ltd Full time

Our client in the construction, buildings and civil engineering industries is looking for a Tender Administrator to accurately oversee and execute the administrative support function for all projects in the Estimating Department to ensure timely submission of projects.

**Main Job Tasks, Responsibilities**:
Administration
- Copy, filing and scanning of project related documents
- Creating tender invitation with Dropbox link
- Addendums of tenders
- Standardized and professionalize tender documents - (i.e., Slotting in dividers)
- Creating tender envelope for submission
- Scanning and punching tender for final submission
- Following up Salespersons on extension validities
- Filling in validity extension documents when received.
- General admin and follow ups
- Stand up meeting notes
- Validity extensions - tracking and chasing sales
- Conducting interviews with sub-contractors when needed - typing up minutes
- Assist other internal departments with data capturing and reporting when needed

Project Task Management
- Chasing up sales for the project documentation
- Receiving documentation from the Sales Department and scrutinizing the tender document
- Stripping & scanning the document and populating it to the respective folder
- Filling in the tender initiation template based on SWOT analysis
- Filling out and slotting in returnable documents for functionality
- Checking the functionality for the tender
- Arranging the program with Project Planner and Administrator when needed
- Filling in a standardized form based on local content requirements of tenders when applicable
- Assign internal job numbers to new projects
- Assess all tender returnable requirements and create suitable functionality checklist.

Reporting
- Basic reporting on projects to Estimating Manager and Senior Estimator / Estimator Risk Analysis
- Identify and highlight possible outcomes of tender rewards through reviewing of the tender document.

Key Competencies
- Detail orientation
- Deadline driven
- Working under pressure
- Interpersonal skills
- Communication
- Administration
- Coordination
- Planning and Organising
- Solution orientated

Essential Knowledge
- Microsoft Office
- Microsoft Planner
- Minuting skills
- Building industry knowledge will be beneficial

**_ Minimum Education and Experience_**
- Matric
- Administration diploma or certificate
- Project management diploma(ideal)
- 2-3 years general administrative experience (if matric)
- 2 years administrative experience in construction as a tender clerk (ideal)



  • Johannesburg, South Africa Ziyana Business Consulting Full time

    About the Role Ziyana Business Consulting and Training is looking for a Tender Administrator **Requirements**: - General assistance to the Tender Department to meet tender submission deadlines. - Attend to tender administration requests. - Perform tender administrative tasks timeously and with precision. - Timeously obtain inter-departmental signoffs...

  • Tender Administrator

    17 hours ago


    Johannesburg, South Africa Kairos Consulting Engineers Full time

    BID/ TENDER ADMINISTRATOR Experience and Minimum Credentials Requirements - NQF 6 Qualification - Diploma / bachelor’s degree in administration or business management or supply chain management or value chain management or logistics. - Minimum 5 years’ experience in procurement and office administration - Working knowledge of ISO 9001 quality...

  • Tender Administrator

    17 hours ago


    Johannesburg, South Africa SurTech Full time

    **TENDER ADMINISTRATOR** **Role Overview** We sell a global leading GRC SaaS solution which empowers more than 1 million users globally. As a Tender Administrator with a high attention to detail and love for administration you will become a trusted asset to the team. You will play a crucial role in assisting with office administration and the bidding...

  • Tender Administrator

    2 weeks ago


    Johannesburg, South Africa Cikela Electrical & Civils Full time

    Minimum 3 years’ experience in procurement and office administration - Working knowledge of ISO 9001 quality management system. - Ability to source, complete and organize tender information. - Knowledge of public procurement policy and relevant legislation. - Proven ability to work under pressure, multitask and meet deadlines. - Driver’s license - Neat...


  • Johannesburg, South Africa Nimble Group Full time

    **ABOUT US** Nimble Group is a specialist financial services firm that provides credit management solutions to established credit grantors across the banking, retailer, and service-providing industries. We are looking for someone who will contribute to our Nimble nature, fast-paced solution engineering mind-set, and continuous exploring of new ideas and...

  • Tenders Administrator

    2 weeks ago


    Johannesburg, South Africa Ubuntu Full time

    **Job Title: Tenders Administrator/Assistant Bookkeeper** **Overview**: **Responsibilities**: 1. Tender Administration: Assist in the coordination and management of tender processes from start to finish, ensuring all deadlines are met and submissions are of high quality. Support the review and analysis of tender documents to identify requirements and...


  • Johannesburg, South Africa Curiska (Pty) Ltd Full time

    OLE AND RESPONSIBILITIES - Collecting and delivering of tender documents - Prepare and submit tender documents within defined tender deadlines - Follow up on tenders submitted and maintain a database - Generate quotations/proposals as per the scope of work in the tender documents - Ensure that tender proposals meet all the requirements of potential clients -...


  • Johannesburg, South Africa the Employment Channel Full time

    Grade 12 Min 2 Years Reception experience Computer Literate Effective Data Capturing skills Excellent Telephonic Skills Efficiently perform all filling duties Fluent in English Switchboard Experience Time Keeping Reception desk Management **Administration** - Travel, accommodation and vehicle hire arrangement - Managing purchase order book -...


  • Johannesburg, South Africa PEWAH CONSULTING Full time

    **1.** **Purpose of the Job** Responsible for providing support to strategic transaction services functions throughout the tendering process including sales, marketing, coordination of materials for all tenders, proposals, and pre-qualifications. **2.** **Key Responsibilities** - To assist with document control, printing, binding, collating information for...


  • Johannesburg, South Africa SEIGO STAFFING Full time

    Applicants must have the following requirements: Must have a Bachelor’s Degree or a Diploma in Business Administration, Engineering, or Procurement. Must have at least 10 years of experience in a similar role within the construction, engineering, or procurement sector. Must have knowledge of tendering procedures for public and private sector projects. Must...