Head: Operational Finance

**THE JOB AT A GLANCE**

As the Head: Operational Finance will be responsible for overseeing the day to day, operational finances of the Group. You will be responsible for ensuring seamless transaction of all operational finances whilst ensuring compliance with all the relevant standards and company policies and procedures. You will also be responsible for overseeing the procurement and facilities teams.

**WHAT WILL YOU DO?**

**Oversee unit finances and assets**:

- Develop strategic and operational plans in line with the budget
- Ensure that planning takes place in line with standards, and that necessary compliance controls are implemented
- Discuss and recommend divisional budgets to Exco
- Monitor unit budget on an ongoing basis
- Ensure that all departmental planning is carried out on a regular basis, as issues arise, or in advance of anticipated needs
- Review monthly cost centre reports
- Submit monthly reports to top management
- Review the analysis of department expenses and preparing monthly department expense reports
- Monitor and review recoveries (labour, overhead, 3rd part recoveries)
- Review monthly & quarterly cash flow forecasts.

**Oversee Debtors and Collections, and Tax**:

- Review processes followed by the debtor manager to ensure targets are achievable relating to premium collection
- Review and obtain reasons for long outstanding debtors and procedures to be performed to ensure reduced
- Review the reconciliation between clientcare, fincare, ability and Excalibur to confirm billing accuracy and completeness
- Sign term letters for members and refunds
- Review and maintain refunds higher than R25K for AML purposes
- Ensure overall compliance and adherence to company policies and procedures

**Staff Management**:

- Allocate tasks to staff
- Develop KPA for staff
- Ensure that staff is trained to carry out duties
- Set goals for own finance team
- Do performance management and address below standard performance
- Daily and weekly supervision of subordinates through informal and formal discussions
- Implement and use the performance management system fully in order to monitor the performance of subordinates
- Liaise with HR on staff related issues
- Identify training requirements for staff, through effective staff management and assist them in meeting their training requirements, by helping to arrange suitable training for them
- Draft staff work plans and ensure implementation
- Attend relevant industry related committee - international forums
- Develop strategic and operational plans for the unit
- Ensure implementation of the plans by supervising staff
- Monitor and review plans on an ongoing basis
- Draft, develop, maintain and implement policies and procedures in relevant competency
- Maintain relationships with the CF, banks, SARS, Broker/ED and any other relevant stakeholders including management.

**Oversee the commissions function**:

- Implement and maintain a set of Comprehensive financial Policies and Procedures
- Review the reconciliations for payments to be made
- Pensions, Claims, commission and funeral and confirm accuracy, completeness and validity thereof
- Review the reversal report and obtain explanations
- Review of the commission and funeral reports including trend analysis
- Review reconciliation between modules pension, fincare and ability
- Review unallocated funds report.

**Oversee the Procurement and BEE function**:

- Provide strategic thinking and contributions to crafting long term Procurement business plans
- Provide guidance on the cost effectiveness principles in planning and delivery to contribute to achievement of divisional financial targets and own cost reduction targets
- Manage allocated budget through monitoring and seeking cost effective ways to achieve departmental goals
- Ensure alignment to business objectives
- Track and report key functional metrics to reduce expenses and improve margins
- Oversee risk management regarding supply contracts and agreements
- Ensure control spend and the creation of long-term savings on procurement costs
- The execution of procurement strategies
- Provide guidance during the RFQ processes review the reports and provide guidance, in designing a checklist and what items to include
- Review supplier database and sign off on changes every 5 years
- Provide guidance during the company’s BBBEE verification process
- Oversee the management of the BBBEE scorecard across business activities and opportunities for each pillar
- Review all annual submissions related to the portfolio
- Provide guidance and play an active advisory role to business on Employment Equity, Diversity, Enterprise development and preferential procurement
- Review and sign off policies, practices and processes that affect BBBEE within Company
- Review BBBEE spending against targets set up for various departments and divisions, including ensuring the accuracy of such information
- Review and sign off the Employment Equity Plan
- Report to the DOL