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Finance and Operations Administrator for a Group of Companies

2 weeks ago

Paarl, South Africa Group Of Companies Full time

**Job Advertisement: Finance and Operations Administrator for a Group of Companies**

**Position Overview**:

- and Sales Assistant, Outsourced labour law firm, accounting & payroll firms as well as private bankers**, who will assist with tasks across all areas as needed. The role will also involve personal assistant responsibilities, such as handling sensitive documents and managing the business owner's schedule and communication.

**Key Responsibilities**:
**Finance Administration**:

- Process and manage bank transactions.
- Oversee accounts
- and aged receivable and payables.
- Develop and maintain project and company-wide budgets, monitoring financial performance and identifying cost-saving opportunities.
- Reconcile bank statements with company records.
- Prepare and present financial reports, including monthly sales, expenditures, and year-to-date summaries.
- Collaborate with outsourced accounting and payroll resources to ensure accurate processing and reporting.

**Operations and Procurement**:

- Collaborate with the site manager and stock controller to ensure timely procurement of materials.
- Create and manage purchase orders.
- Track and manage inventory, working with the stock controller to document materials received, used, and remaining.
- Oversee HR tasks, including recruitment, onboarding, employee records, and timesheet management.
- Manage general office functions, including correspondence, scheduling, and office equipment maintenance.
- Ensure compliance with health and safety regulations.
- Track and renew vehicle licenses and insurance, coordinating services and inspections as needed.

**PA Support to the Business Owner**:

- Handle all confidential and sensitive matters, ensuring the business owner’s personal and professional information remains secure.
- Act as a gatekeeper for communications, filtering and addressing priority matters while ensuring efficient operations.

**Admin Support**:

- Work closely with the Admin and Sales Assistant, delegating tasks and collaborating to ensure all responsibilities are handled effectively and efficiently.

**Skills & Experience**:

- Strong background in financial management and secretarial duties.
- Proficiency in procurement and administrative processes.
- Excellent coordinating, delegation and prioritizing abilities.
- Strong communication skills for collaboration with internal teams and external providers.
- Proficiency in financial and office management software such as Xero, Hubdoc & MS Office Suite.
- Demonstrated ability to maintain confidentiality and handle sensitive information.

**What We Offer**:

- A dynamic and collaborative work environment.
- The support of an Admin Assistant to help manage workloads.
- Competitive salary and benefits aligned with experience.
- Opportunities to grow and develop your skills in a multi-faceted role.

We are looking for someone with exceptional work ethics, a commitment to confidentiality, and the ability to support the various ventures of the business with professionalism and trustworthiness. This is a pivotal role to help ensure the smooth operation of the company and protect the business owner's time and interests. Clear Criminal Record is compulsory.

Pay: R210 000,00 - R216 000,00 per year

Ability to commute/relocate:

- Paarl, Western Cape 7646: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you available immediately?

**Education**:

- Diploma (required)

**Experience**:

- Personal Assistant: 3 years (required)
- Procurement: 2 years (required)
- Financial: 3 years (required)

**Language**:

- Afrikaans (required)
- English (required)

License/Certification:

- Code B Driver's Licence (required)

Application Deadline: 2025/01/05