Site Administrator

7 days ago

Cape Town, South Africa Lesedi Full time

**Job purpose statement**:
The Site Administrators main area of responsibility is to provide administrative support to the Construction Manager by coordinating the flow of administrative tasks at site.

**Key Performance Areas**:

- ** Administrative Coordination-** Efficiently execute administrative tasks, ensure procedural compliance, and manage site office clerical requirements with precision and professionalism.
- ** Documentation and Reporting** -Accurately record and distribute meeting minutes, compile comprehensive contractual and HR reports, and maintain meticulous employee documentation.
- ** Event and Visitor Management-** Seamlessly coordinate site visitor arrangements, plan travel and accommodations, and organize company events to support smooth organizational operations.
- ** Financial Administration** -Handle petty cash transactions, compile employee allowances, and resolve payment queries with attention to detail and financial accuracy.
- ** Operational Support-** Manage IT requirements, oversee site housekeeping, and maintain effective interdepartmental relationships to ensure operational effectiveness.
- ** Compliance and Governance-** Rigorously ensure legal and SHEQ standards compliance, process employee-related documentation, and consistently support organizational policies and procedures.

**Qualifications**:

- Grade 12 or equivalent SAQA approved qualification
- SAQA accredited Certificate/Diploma in administrative field is advantageous. Proven proficiency in MS Word, Excel, and PowerPoint and Acrobat is essential.
- **Experience**:
A minimum of at least two (2) years of increasingly responsible administrative related experience within an EPCM environment or closely related field.

**Competencies**
**Knowledge**:

- A good understanding of basic office administration practices within an EPC environment.
- Technical report writing is an essential prerequisite.

**Skills**:

- Computer Literate (Word, Excel)
- Computer Systems (IFS, Project Management Collaboration Platforms)
- Be able to communicate clearly.
- Be technically competent.

**Behaviours/Personal Attributes**:

- Demonstrate a cooperative attitude working in a team environment.
- Act in the interest of the company at all times.
- Work methodically with attention to detail.
- Act with honesty and with integrity at all times.
- Demonstrate reliability.
- Disciplined and responsible.
- Perform professionally at all times - internal, external (Client, suppliers & partners).

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