Executive Assistant

1 week ago

Brackenfell, South Africa Montego Pet Nutrition Full time

**Key responsibilities**:

- Administrative Support: Manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements to optimise time management.
- Strategic Assistance: Conduct in-depth research, compile reports, and analyse data to assist in decision-making processes. Participate in strategic planning and the execution of key initiatives.
- Financial Oversight Support: Assists with budget preparation and monitoring and prepares financial summaries and reports for review.
- Project Coordination: Oversee and manage strategic projects from inception to completion, ensuring objectives are met within timelines and budgets.
- Report Preparation: Compiling, writing, and presenting reports on market research, project updates, or operational efficiency improvements.
- Meeting and Event Planning: Organise and prepare for high-level meetings, including agenda setting, minute taking, and follow-up actions.
- Cultural and HR Support: Supporting the development and implementation of company culture initiatives and HR-related tasks.
- Liaison Role: Act as a point of contact between the MD and other departments or external partners, facilitating smooth information flow.
- Bachelor’s degree in Business Administration, Management, or a related field
- Executive Support Techniques, Advanced Project Management skills & Strategic Business Communication skills
- Minimum of 5 years’ experience in a similar role, preferably within a dynamic and fast-paced environment
- Exceptional organisational, time-management, and prioritisation skills
- Strong analytical abilities and proficiency in creating detailed reports and presentations
- Excellent communication skills, both written and verbal, with the aptitude to handle sensitive information discretely
- Advanced proficiency in Microsoft Office Suite and familiarity with project management software
- Demonstrated ability to work independently, make informed decisions, and manage multiple tasks simultaneously
- High level of professionalism, ethics, and commitment to confidentiality

**Personal Attributes**:

- A proactive and enthusiastic approach to tasks and challenges
- Strong interpersonal skills, with the ability to interact effectively at all levels of the organisation
- Adaptability and flexibility, with a willingness to take on varied tasks and projects
- A commitment to the values and vision of Montego Pet Nutrition

This role is integral to the efficient operation of the MD’s office and the broader strategic objectives of Montego Pet Nutrition, offering a unique opportunity for a highly skilled and motivated individual to make a significant impact.

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