Chief Registry Clerk: Records Management, Ref No

8 hours ago

Cape Town, South Africa Western Cape Government Full time

**Job Purpose**:
The Department of Transport and Public Works, Western Cape Government has an opportunity for a suitably qualified and competent individual to supervise the rendering of an effective and efficient registry service to all the branches of the Department. This post is based in Cape Town, CBD.

**Minimum Requirements**:
Grade 12 (Senior Certificate or equivalent qualification); A minimum of 3 years experience in a registry environment.

**Recommendation**: An appropriate registry clerk/records management course.
**Key Performance Areas**: Supervise the opening of physical and electronic files and maintenance of file covers; Ensure correct and neat filing of documentation, including the maintenance of index pages in physical and electronic files; Allocating reference numbers; Supervise effective and efficient handling of clients’ enquiries, requests and pending for files and records; Managing the register of opened files; Ensure effective opening, sorting physical and electronic (Virtual Mail) distribution of mail and documents; Supervise staff and ensure they receive on-the-job training.
**Competencies**: Knowledge of the following: Records management practice; Internal office procedures, e.g. copy, sort, fax and verify document legibility; Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology; Applicable information management systems; Procedures for receiving, responding to and managing requests / enquiries; Operation and maintenance of office machines and other equipment; Communication (written and verbal) skills; Concern for others; Diversity citizenship; Self-management; Team work and client relations skills.
**Remuneration**:
R 261 372 per annum (Salary Level 7)

Note on remuneration: Employees' service benefits or obligations (13th cheque, medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements..

**Notes**:
**Attachments (if applicable)**:

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