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1220) Administrator: Head Office Security Operations
2 weeks ago
**Brief description**
The main purpose of this position is to provide comprehensive administration services and coordination support to the security operations team at Head Office, ensuring efficient financial administration, security-related asset management, compliance monitoring and operational readiness.
**Detailed description**
- Provide administrative and coordination support for the vetting, budgeting and risk and compliance management processes for the security operations within the facility.
- Maintain accurate records/filing of security incidents, reports and operational activities.
- Schedule meetings, compile minutes and track action points.
- Provide administrative support for the management of the facility-security fleet for security operations.
- Process and manage invoices, purchase orders and vendor payments.
- Maintain and update the asset register for security equipment/assets.
- Maintain and update facility records related to personnel security clearances, legislated training and fitness for duty.
- Provide administrative support with cost analysis and financial reporting for security-related expenses (Opex and Capex Budget Variance Reports).
- Assist with the electronic key management system as well as the key cabinet systems in the facility, as required.
- Administer access control credentials of employees, visitors and contractors to maintain a safe and secure environment.
- Liaise with the Wellness Unit and administer/update facility compliance registers relating to Fit-for-Deployment and provide management information with regards to compliance outcomes.
- Assist in preparing accurate documentation and information for internal and external audits.
- Document management responses in relation to audit findings and recommendations.
- Keep up to date with relevant legal and compliance requirements.
