Administration Assistant

5 days ago

Pretoria, South Africa TotalEnergies Full time

Logistics

PRETORIA-WALTLOO RD & PETROLEUM ST(ZAF)

South Africa

The Logistics and Transport team is looking for an **Administration Assistant** **for the **Waltloo Terminal** to join their team.

In this role, you will be responsible for the following:

- Control reception - ensure that all visitors have signed in and are announced by phone.
- Do the induction for the first-time visitors and for those whose induction have expired.
- All sales documentation (delivery notes) to be checked for accuracy and filed.
- All return trips to be checked and balanced to loaded volumes.
- Check and sign for all deliveries made to reception, e.g., DHL and stationery deliveries.
- Keep serial control of all manual documents up to date.
- Submit batches of documents for scanning to Metrofile.
- Attend to POD requests received by the depot
- Export SSAM for balancing purposes with transporters.
- Assist with capturing as and when required
- Perform any other duties as reasonably requested by Terminal Supervisor or Terminal Manager.
- Ensure all administrative functions are maintained within Company parameters and according to policies and procedures.
- Create Purchase requisition for maintenance orders/activities on ARIBA.
- Check with the Terminal Supervisor/Manager if Services or Goods have been delivered and if so, source invoices from respective suppliers and do Goods Receipting on ARIBA.
- Constantly follow up with account payable for invoice payment until payment has been done.
- Help the Terminal Manager with opex cost analysis and recommend cost saving.
- Ordering and issuing of stationery and canteen items at mínimal cost.
- Controlling the stationery register for controlled documents.
- Controlling petty cash and ensuring that company policies and procedures are followed with regards to it.
- Maintaining housekeeping standards.
- Ensuring that non-conformances resulting from Administrative Audits are actioned.

**Context and environment**

Assisting Terminal Manager with administrative activities

Qualification
- Matric
- 0 - 3 years’ experience gained in a petrochemical, production, and warehousing or industrial environment.

**Offer ID**

55735BR

**Metier**

General S/T Responsabilities, Terminal Operations, Stock Management

**Region, department, area**

South Africa

**Employment type**

Regular position

**Experience level required**

Less than 3 years

**Employer company**

TotalEnergies Marketing South Africa (Pty) Ltd

**Branch**

Marketing & Services

**About us / company profile**

Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental
standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by
100,000 employees: to make energy better each and every day.

  • Administrative Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa The Practice Group Full time R150 000 - R250 000 per year

    Company DescriptionThe Practice Group (Pty) Ltd, established in Pretoria in 1986, is a town planning consultancy experiencing rapid growth. The group includes EnviroPractice (environmental consultants) and MapPractice (electronic mapping and draughting bureau) as subsidiaries. Their mission is to leverage combined skills, specialized knowledge,...

  • Administrative Assistant

    2 weeks ago

    Pretoria, South Africa Paxton Property Practitioner (Pty) Ltd Full time

    Company Description Paxton Property Practitioner (Pty) Ltd is a Pretoria-based property management company with over 30 years of experience. Paxton specializes in managing residential properties, sectional title schemes, mixed developments, Homeowners' Association schemes, commercial buildings, retirement villages, and security estates. With a wealth of...

  • Administrative Assistant

    3 days ago

    Pretoria, South Africa Freshcut Full time

    Job Title: Administrative Assistant - Providing general administrative support to the team. - Handling invoicing tasks, including preparing and sending invoices to clients. - Capturing orders into our production planner system accurately and efficiently. - Assisting with organizing and maintaining office records and files. - Engaging with clients on a...

  • Administration Assistant

    5 days ago

    Pretoria, South Africa Unique Personnel Full time

    **Job Number** - 63003 **Job Type** - Permanent **Job Title** - Administration Assistant **Computer Skills** - E-Mail,MS Excel,MS PowerPoint,MS Word **Industry** - Marketing **City** - Tshwane (Pretoria) **Province** - Pretoria - Job Requirements: Must be able to work in a fast paced environment and be able to multi task; Provide administrative...

  • Administrative Assistant

    6 days ago

    Pretoria, South Africa TheGo2Guys Full time

    **Administrative Assistant** **Responsibilities** - Handle and coordinate active calendars - Ensure file organization based on office protocol - Basic Admin - Hire Contracts - Debt Collection - Assist with Marketing **Qualifications** - Ability to multitask - Proficient in Microsoft Office Suite - 2 Years relevant experience - Knowledge on Plant...

  • Administrative Assistant

    1 week ago

    Pretoria, South Africa Baby Studio Full time

    Looking for an assistant/administrator to assist in daily tasks. Must have own vehicle and be willing to travel in Pretoria from time to time. With travel allowance. Must have matric and be bilingual. **Salary**: R8,000.00 per month Ability to commute/relocate: - Pretoria, Gauteng: Reliably commute or planning to relocate before starting work...

  • Administrative Assistant

    2 weeks ago

    Pretoria, South Africa Virginia Tech Full time

    Virginia Tech is seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant at Virginia Tech, you will play a crucial role in providing administrative support to our department, faculty, and staff. This is a fast-paced and dynamic position that requires strong time management and multitasking skills. If...

  • Administrative Assistant

    5 days ago

    Pretoria, South Africa onprint group Full time

    **Key responsibilities**: - Assist with implementing project plan. - Record, organise, verify and store data. - Data capturing. - Maintain an electronic filing system and retrieval of correspondence and data. - Handle office duties such as correspondence, communication with stakeholders, photocopying, courier, and stock control. - Draw up, type address...

  • Administrative Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa c747a3a1-877f-4df2-ada4-096a0bd80b7a Full time R120 000 - R180 000 per year

    Position SummaryThe Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operation of the office. This role supports Director and Manager by handling daily office tasks, maintaining accurate records, coordinating communication, and ensuring smooth workflow across departments.2. Key Responsibilities...

  • Administrative Assistant

    2 weeks ago

    Pretoria, South Africa Psg Konsult Full time

    Designation : Administrative Assistant | Pretoria, Gauteng | Permanent Reference Number : POS Closing date : 28-Nov- Position Type : Permanent Location : Pretoria Boardwalk Category : Administration and OperationsJob Level : Semi-skilled and discretionary decision making Posted by : PSG Financial Services Posted on : 14 Nov Overview : VACANCY |...