Junior HR Officer

**Direct Reporting Line**:
Campus Head

**Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

**The IIE's Varsity College, Waterfall Campus and Online Centre has a vacancy for a Junior HR Officer.**

**Duties and Responsibilities**:
**PA To the Campus Principal**
- Assistant to the campus Principal (admin support, diary management, minute taking & distribution, call screening etc.).

**Administration of The Payroll/HR Documentation for New Permanent and Fixed Term Employees**
- Assistance with the recruitment process for campus vacancies in line with company policies and procedures.
- Quality control and administration of documentation and files for new employees in line with company audit requirements.
- Creates a profile in APS for all new employees and uploads the supporting payroll documentation under the relevant File Manager folder.
- Compiles and co-ordinates on-boarding files and supporting initiatives and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees start date.
- Submission of new employee HR packs to the National HR Team in line with the given deadlines.
- Co-ordinates the Probation Review process for new staff.

**HR & Payroll Administration for all Existing Permanent and Fixed Term Employees**
- Quality control, administration and maintenance of payroll and HR documentation and files for existing employees in line with company audit requirements.
- Assisting employees with HR or payroll related queries.
- Ensures that the company HR Policies and Procedures are adhered to and advises employees accordingly.

**Administration of Independent Contractors and Casual Payroll**
- Administration and maintenance of payroll documentation and files for Independent Contractors and casuals in line with company audit requirements.
- Quality control and administration of documentation and files for Independent Contractors and Casuals in line with company audit requirements.
- Capturing information in APS (ADvTalent People Solutions).
- Assisting with APS training (for Timesheet users).
- Assisting with payroll related queries.
- Checking all payroll reports and dealing with any queries before the relevant authorised signatory signs them off.

**Employee Event Co-ordination Function**
- Co-ordination and preparation for campus events relating to staff and lecturer's events /functions /conferences /workshops and training.

**General Campus and National Support Function**
- Sits on The IIE's Varsity College Workplace Forum committee and takes and distributes minutes from the quarterly meetings and oversees the Health, wellbeing and work-life balance portfolio.
- Assists the National Office Human Resources team with Human Resources related projects.
- Campus specific ad hoc administration duties.

**Competencies required**:

- Advanced computer literacy essential
- Excellent administration, planning and time keeping skills
- Customer service orientation, high levels of energy and self-motivation
- Highly effective communication and organisational skills
- Shown ability to manage work and self proactively
- Drivers Licence and own transport
- High level of integrity and confidentiality
- Proven track record
- Must be approachable

**Minimum Qualification required**:

- Relevant 3-year Diploma or Degree in Human Resources or a related field

**Minimum Work Experience required**:

- Minimum of 1 years Recruitment, 3 years HR Administration & 1 years IR/Disciplinary experience

**Working Conditions**:

- Driver’s license and own reliable vehicle.
- EE/AA Position