Accounting and Office Manager

**Accounting and Office Manager**

Our client, an asset and property manager in **Somerset West,** is looking for a dynamic person to join their team as **Accounting and Office Manager**.

**Key Performance areas of the position**
- Budgeting, Accounting and Reporting:
- Budgeting process across the Group inclusive of Income, Expense, Capital, and Cash Flow budget.
- Full accounting function up to Income Statements and Balance sheets of all companies (6 entities) in the group and consolidate
- Cash Flow reporting and planning
- Asset registries across all facilities and business units
- Administration
- Rent roll management
- Reporting
- Weekly payment schedules
- Manuals and Procedures Documentation
- Municipal Valuation Appeals
- Debtor and Collections Management, Client Auctions and Litigation
- Auditing, Risk Management and Controlling function: Interface with auditors, internal auditing and control function.
- Tax compliance and adherence with regards to Income Tax, VAT, and PAYE (salaries advice)
- Company Secretarial Administration and Compliance
- Creditor management
- Salary and leave management
- IT and systems management
- Office management

**Key Objectives**
- Budgeting, Accounting and Reporting
- Facilitate and complete the annual budgeting process across Group, inclusive of the Income/Expense budgets, Capital budgets and Cash Flow budget.
- Direct, process and control the system generated customer invoicing, municipal cost recoveries, statements, and payments.
- Direct and process manual invoices, credit notes, journals, and special accounts
- Perform Bank reconciliation.
- Draw up monthly and annual Income statements for all companies and consolidate
- Draw up monthly and annual Balance Sheets
- Draw up monthly Cash Flow reporting and recommend actions regarding cash flow management
- Facilitate and ensure asset registers are maintained across all companies and facilitate auditing there-of
- Calculate property and asset management fees due to the Business for management of group companies’ assets.
- Perform collections/confirm payment by all tenants
- Calculate interest on group shareholders loans (quarterly)
- Assist in managing insurance of the Business, Companies, Properties, Assets
- and Trusts under management of the Business
- Assist in annual budgeting
- Administration
- Roll property management software into new month
- Generate and distribute property management software reports
- Advise on treasury and supplier payments weekly
- Check cash flow for tax payments and quarterly shareholder interest payments
- Manage and compile manuals for all accounting, financial and IT management processes in the Business
- Any changes: Ensure Directors are trained
- Assist with municipal valuation objections and appeals.
- Debtor and Collections Management, Client Auctions and Litigation (30 - 60 debtors)
- Ensure the Collections and Auctions policies are adhered to and updated to reflect experience, new operational and legal requirements and to limit the Group’s exposure to litigation from clients
- Perform compilations of debtors ageing reports
- Perform first phase collection by providing timeous client/debtor accounts and account ageing information and monitoring collection status
- Ensure client collections,
- Ensure, facilitate through reporting, and manage the lock-out of customers
- Manage and implement auctions of customers beyond 90 days
- Assist in litigation against non-paying or abandoning customers.
- Auditing, Risk Management and Controlling function
- Assist in progressing the external auditing of the Group’s financials and ensure final audited statements are delivered on time
- Manage internal auditing and control function
- Tax compliance and adherence
- Plan, agree with auditors and ensure tax obligations are optimised, calculated accurately and that the Group’s cash flow can accommodate the payments.
- Ensure all registrations, reporting and e-filing is done regarding:

- Income Tax
- VAT
- PAYE
- UIF
- SDL
- WCA
- Company Secretarial Administration and Compliance
- Assist in ensuring all registrations, reporting, internal recording, and filing is done regarding
- Registrar of Companies (auditor changes, name changes, share changes, company changes)
- Manage, control and report on all share certificates and shareholder contributions
- Registered Trade names and signs
- Assist in ensuring Company secretarial administration is carried out professionally and compliant
- Assist with board and shareholder company secretarial administration such as board and shareholder meeting documentation, issuing and management of share certificates and registers,
- Assist with drafting of board and shareholder resolutions
- Assist Informing banks of changes
- Creditors Management
- Manage creditors and limit arrears.
- Prioritise and time payments ito cash flow
- Management information/reports on Development and Construction expenses
- Salary and leave management
- Maintain a pay roll sy