Payroll Administrator

The person will take responsibility for processing payroll professionally, accurately and timeously as well as to provide a professional, efficient, accurate and effective payroll and benefits administration support to the department and business.

**Payroll Administration and Processing**:

- Ensures accurate, timeous and consistent processing of monthly payroll
- Update and maintain financial details pertaining to new employees, current employees and terminated employees
- Process all additional pay related allowances (i.e. standby allowance, shift allowance, etc.)
- Process all savings and savings withdrawals
- Process and maintain staff movement and change of status process to ensure business compliance
- Approve SAGE ESS claims and unpaid leave transactions on SAGE 300 People system
- Create export batch for overtime, shift allowance, transport deduction and forward to DM’s for completion
- Format, import and finalize overtime, shift allowance and transport deduction batches received from DM’s for processing on SAGE 300 People
- Manage overtime, shift allowance and transport deductions corrections or amendments received from operations
- Link new and current employee records to correct positions codes
- Ensures that all payroll processes are compliant and adhered to as prescribed by the business
- Ensures that all employee records are properly prepared, maintained and filed correctly.

**Onboarding of New Employees**
- Action the ‘employ’ of new recruit profiles loaded on SAGE 300 People
- Allocate Employee Codes to new employees and forward to Service Desk
- Check all contractual entitlements and payment methods for proper authorisation and for consistency with the Company’s payment policies and statutory regulations
- Check, link, load financial information for new employees and link the position code
- Create ESS username, password login and activate new users on ESS
- Conduct payroll benefit session with all new employees

**Benefit Administration**
- Manage all change requests impacting Medical Aid, Medical Insurance and Provident Fund memberships with 3rd party service providers (also include voluntary benefits like Extended Funeral)
- Manage new members and membership changes with Provident Fund, Discovery Health and Discovery Flexi Care service providers via the relevant platforms (also include voluntary benefits like Extended Funeral)
- Prepare the monthly reconciliation of benefits deductions/company contributions and submit together with relevant schedules to Finance for payment by the relevant due date.
- Maintain all record maintenance pertaining to employee benefits
- Maintain SAGE People 300 with correct benefits linking
- Manage the maternity leave benefits processing
- Ensure the timeous handling and resolution of Employee benefits queries

**HR Information Systems & Reporting**
- Accurate maintenance of all employee information on SAGE People Payroll System
- Monthly reporting on all payroll related transactions/data, as requested and required
- Re-set employees ESS passwords when required

**System Administration & Support**
- Manage and maintain employee filing system
- Administration of all employee information and records
- Manage and maintain staff movement and changes process to ensure business and statutory compliance

**Exit Process and Procedures**
- Timeous communication of termination of benefits with 3rd party service providers
- Process termination instruction on SAGE People 300
- Completion of UIF documentation where necessary or requested

**Policies & Procedures**

**Service Delivery**
- Build and maintain relationships with employees, management, and the wider PS team
- Maintain high Payroll and HRIS service levels to support business

**Experience**:

- 3 years' experience working on Payroll and HR systems
- Experience within a Financial Services/ Contact Centre environment is advantageous
- Experience processing payroll on Sage and Sage 300 People advantageous

**Qualification**
- Grade 12
- Payroll or Human Resources Management Degree/ Diploma

**Functional Knowledge and Skills**
- Knowledge and experience in Payroll and HR Systems (SAGE 300 People)
- Knowledge and experience of PAYE and statutory compliance and understanding of employee benefits
- Knowledge and experience of payroll reconciliation processes
- Knowledge of Labour Legislation, specifically Skills Development, Employment Equity and BCEA, and Tax regulations as it relates to remuneration practices

Tenacity is committed to creating equal employment opportunities that is aligned to our Employment Equity Plan.