Office Manager

7 days ago

Cape Town, South Africa Time Personnel Full time

Job Overview

**Date Posted**:
Posted 2 hours ago

**Location**:
Cape Town, Western Cape

**Job Title**:
Office Manager

**Education Level**:
Diploma

**Job Level**:
Management

**Minimum Experience**:
8 - 10 Years

Office Manager job vacancy in Montague Gardens, Cape Town.

Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business.

**Requirements**:

- Grade 12 / Matric
- Computer Literate - Word, Excel, etc
- Bilingual (English - speak / Afrikaans - understand)
- Presentable with outgoing well-spoken, confident & friendly communication skills
- Excellent financial acumen with accounts
- Own transport essential
- Ability to take on responsibilities, use initiative and work well in a team & independently

**Duties and Responsibilities**:

- Drawing up quotations for clients
- Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
- Sending deposit invoice requirements to clients and following up telephonically
- Build sound relationships with clients, enjoy being the go to person when help is needed
- Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
- Management of Control schedule for debtors that are in arrears
- Manage payments received, forwarding final invoices manage statements
- Daily updates of receipts scheduled - tracking payments received, deposits etc.
- Registrations of any new contract fitters that are working on site
- Record daily hours worked by all employees, complete monthly and weekly schedules
- Checking of working hours and daily signing in and out
- Managing sick leave schedules and administration required
- Managing inhouse database of customer lists
- Ensure that jobs being worked on are updated daily as to the current fitment status
- Manage costing compilations for all work requirements
- Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
- Manage transport invoices at month end
- Ensure administration for health and safety compilation is updated and on file when needed
- Manage the royalties’ programme
- For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
- Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

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