Facilities Manager

Our client seeks an individual with strong problem solving abilities, a self-starter who is deadline focused, results orientated and able to work under pressure.

**_
REQUIREMENTS:_**
- A minimum of 5 years facilities management experience.
- A relevant technical qualification will be advantageous.
- A solid understanding of all aspects of building management.
- Ability to develop on time and within budget.
- Strong organizational skills and attention to detail orientated.
- Strong technical abilities ie; electrical, plumbing, HVAC etc
- Excellent verbal and written communication skills.
- The ability to develop sound relationships with clients and suppliers.
- Strong people management skills.
- Kindly note that this is an EE appointment based on company BEE requirements.
**_
RESPONSIBILITIES:

- **
- To effectively manage all aspects relating to hard and soft services within the commercial portfolio in conjunction with Building Managers and admin support team.
- To manage and coordinate staff activities and deliverables (Building Managers and Handymen), by ensuring compliance to policies, upskilling staff and effectively using the company performance and development management system.
- To share all relevant information with the team as well as provide support to the Portfolio Manager, Building Managers, Property Manager and Property Administrators.
- To optimize the life span of the buildings by determining the maintenance requirements and creating a maintenance plan within the allocated timeframes and optimal cost while continually re-evaluating.
- To manage the implementation of planned maintenance activities and ensure ongoing execution by project managing the entire process.
- To provide input into the R&M budget creation, ensure all costs are in accordance with budgetary restrictions, and manage budgets accordingly.
- To provide technical and operational support and assistance to the Portfolio, Centre and Building Managers.
- To ensure compliance to statutory regulations, policies and procedures by conducting inspections, liaising with tenants to assist with non-compliance.
- To compile and manage the capital expenditure budget as well as track variances/savings.
- To manage newly vacated premises by conducting take-back inspections and actioning the request to reinstate, ensuring these items are fixed and billed accordingly and the property is reinstated to an approved quality and standard.
- To project manage the refurbishments, redevelopments, additions and redecorations of buildings by liaising with Development department.
- To perform adhoc administrative functions such as issuing of orders and processing of invoices in accordance with the company procurement policy
- To liaise with clients, responding to queries in quick turnaround times and generally manage the client-landlord relationship
- To effectively manage relationships with service providers to ensure effective and efficient service delivery in a cost-effective manner and in line with good business practices
- To conduct building inspections to ensure standards are maintained, micro manage the service providers when areas are not up to standard and escalate when non-conformance
- To identify opportunities to optimize the performance and efficiency of the building (i.e. water saving initiatives greening initiatives) and to ensure the delivery of high value[1]add recommendations
- To monitor and investigate red flags that have been escalated in terms of utility bills
- To ensure procedures are in place to mitigate and manage risk, ensuring buildings are compliant to prescribed legislation, implement corrective action when required.