Administration Coordinator/ Assistant

3 days ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 63078

**Job Type**
- Permanent

**Job Title**
- Administration Coordinator/ Assistant

**Computer Skills**
- MS Excel,SAP

**Industry**
- Wholesales & Retail

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- Project Administration: SUBS/SAMP/QUOT/INFO
- Regulatory and Technical Documentation
- Client pricing GPMS
- Recording and approval of Finance Documentation
- Finance
- Payment requests (Invoices)
- Recording and approval of Invoices
- Sending Finance documentation to Cape Town
- Petty Cash management and balancing of float
- Process
- Project Administration
- Assisting Sales Team with Ad-Hoc creation of SURES
- Processing all regulatory and technical documentation requests from clients
- Request pricing in GPMS
- Mane systems assistance and support when needed (GPMS)
- Set up, maintain and develop filing systems, databases and processes
- Trip management
- COP Form Updates
- Follow up with R&D on project status for on-time delivery to clients
- Updating and maintaining NSF Excel sheet
- Updating of MPS with FDM selected fragrances (maintain and update the commercial database - MPS)
- Assisting with updating of client details in GPMS (Client Data Management)
- Assisting with client pricing lists annually (maintain and update)
- Assisting with declaring of pricing in GPMS
- Processing of BSL SAMP/FE dispatch customs invoices twice weekly
- Co-ordinating SAMP dispatch with BSL logistics team and tracking of shipments
- Act as link between laboratory and clients to make sure samples are received timeously
- Keeping record on all expenses via service providers: electricians, plumbers, Telkom, aircon, printer, etc. List is not exhaustive.
- Ordering and distribution of stationary
- Recording and distribution of parcels received, immediately communicating receipt and advise should there be any shortages
- Travel and accomodation arrangements-
**Inherent Requirements**
- Matric or equivalent Strong (2-5 years) working experience in administration SAP, GPMS experience**What Qualification**
- Grade 12

**Minimum Qualification**
- Certificate

**Status**
- Pending / Unavailable

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