Installation Coordinator

**Installations Coordinator**
Our client, based in Rosebank, Johannesburg, is seeking an experienced Installations Coordinator with a minimum of 2 years in the billboard advertising industry. The Installations Coordinator will be responsible for managing the coordination and installation of static out-of-home billboard campaigns. This role involves overseeing scheduling, logistics, and the execution of all flighting activities, ensuring timely installations that meet high standards of quality and accuracy.

**Minimum Requirements**
- Matric Certificate.
- Bachelor’s degree in Marketing, Business Administration, Production Management, or a related field is advantageous.
- Proficiency in Microsoft Office or Google Workspace is essential.
- A minimum of 2 years of experience in a flighting or operations management role within the out-of-home advertising industry or a related field.
- Proven expertise in project management, including coordinating large-scale installations and managing intricate schedules.
- A solid understanding of both static and digital billboard installation processes, including technical specifications and industry best practices, is highly advantageous.
- Exceptional communication skills, with the ability to effectively manage relationships with landlords, clients, suppliers, and internal teams.

**Roles and Responsibilities**
**Flighting Coordination**
- Organise, plan, and oversee the installation (flighting) of all billboard campaigns, covering both rotational and non-rotational jobs.
- Manage flighting orders and schedules, preparing comprehensive visual references for each installation.
- Confirm the readiness and availability of internal teams, external partners, and clients to ensure smooth project execution.
- Oversee the logistics of receiving, packing, and preparing printed materials for installation, including the creation of collection lists.
- Monitor and address any issues or errors during the flighting process, ensuring prompt resolution to maintain campaign quality through collaboration with outsourced flighting teams.
- Support the process of sending Proof of Flighting (POF) as needed, ensuring clients receive timely confirmation of installations.
- Resolve any discrepancies or issues found in the POF with the outsourced flighting crew to ensure quick corrections and minimise campaign impact.

**Landlord Liaison & Site Management**
- Coordinate access for flighting crews, working closely with landlords, site managers, and other relevant stakeholders.
- Ensure all required permits and documentation are obtained and distributed to the crews before site visits.
- Address on-site issues promptly by liaising with landlords, internal teams, and external partners to find quick solutions.
- Occasionally assist with the production of landlord-specific campaigns or other site-related projects.

**Maintenance & Operational Production**
- Conduct regular maintenance checks on sites based on received POF, ensuring compliance with POF and other established standards.
- Manage the branding and site code requirements for each billboard, ensuring accurate and timely updates.
- Organise and manage site-specific supplies, including j-bolts, branding materials, and other installation essentials.
- Coordinate with suppliers for site maintenance, pricing, and payment requests to ensure all sites are properly maintained.

**Banner & Asset Management**
- Ensure all banners are accurately tracked using supplier tracking sheets, and effectively manage inventory.
- Update storage records after each campaign cycle, ensuring all banners in storage are accounted for.
- Oversee the marking and disposition of banners, including their disposal or donation as necessary.
- Coordinate special requests for banner retention, especially for strategic or NGO-related campaigns.

**Digital Flighting & Content Management**
- Manage the flighting of digital content, including uploading, scheduling, and removing digital artwork as required.
- Supervise the rotation of digital content, ensuring all campaigns are displayed according to the agreed-upon schedule.
- Collaborate with digital billboard maintenance crews and media owners to coordinate campaign updates and address any issues.
- Assist with performance reporting for digital campaigns, gathering and analysing data as needed.

**Reporting & Administration**
- Maintain comprehensive records of all flighting activities, including schedules, proof of flighting, and any encountered issues.
- Keep all project management tools and documentation current, ensuring that all tasks are tracked and reported accurately.
- Provide regular updates to clients and internal teams on the status of installations, maintenance, and any unresolved issues.
- Prepare and submit detailed reports on flighting activities, including metrics on timing, performance, and operational challenges.

**Closing Date**
Submissions for this vacancy will close on 11 September 2024, however, you will