Operations Coordinator

2 days ago

Cape Town, South Africa Synergy Jobs (Pty) Ltd Full time

**POSITION**:Operations Coordinator & Internal Sales

**LOCATION**:Cape Town

**EE**:Open to all

**Position Overview - Covers Cape Town Trader/ Commercial Sales & Trading Manager**

**ESSENTIAL JOB FUNCTIONS**
**Purchasing**
- Capture supplier purchase orders on Axapta for SABIC, Qenos, Meraxis, Sasol, WAG, Samchem and IRPC.
- Open and maintain online files (One Drive) for new purchases and ensure that correct documentation is filed.
- Capturing of sales orders against purchase orders on L/C.
- CFR Shipments Beira, Durban, and Cape Town
- Liaison with suppliers when tracking documentation and follow up of shipment.
- Sending clearing instruction to and liaison with the clearing agent for CFR shipments (CPT and DBN).
- Liaison with customers or warehouses pre-arrival of containers
- SABIC Warehouse releases Durban
- Liaison with Sabic staff on warehouse release status.
- Instruction to warehouses to move new stock to Mer axis Warehouse Durban.
- Loading all SABIC purchase orders on eComm portal.
- Capture costings on purchase files.
- Capture GRV’s on Axapta for goods received into warehouse.
- Closing off of purchase file by capturing the purchase invoice on AX
- Handle queries from the finance department regarding costs and invoices.
- Updating Shipment Schedule 3 times weekly

**Sales**
- Capture customer orders on Axapta** **as well as transport orders where necessary.
- Send delivery instruction to transporters, warehouses.
- Liaison with transporters in Durban and Cape Town regarding timeous deliveries to customers.
- Liaison with warehouses in Durban and Cape Town regarding delays in deliveries.
- Handle queries from customers regarding deliveries.
- In Paul’s absence assist customer with pricing and order confirmations.

**Stock**
- Prepare documentation on Axapta and Excel for inter-city stock transfers.
- Ensuring stock balances for Cape Town trader’s files.
- Liaison with warehouses if there are stock discrepancies for trader’s files.
- Run stock report for Cape Town trader three times per week.
- Submit updated stock transfer schedules to accounting office as part of month end processing.

**Non-essential function**
- Contact customers for payments and authorize release of orders based on account status.
- Prepare monthly Overall Purchases report for FM.
- Prepare monthly Sales Reports for Cape Town Trader

**Essential skills required.**
- Computer skills - ERP system and MS Dynamics
- System - capturing costs.
- Spread sheets/ schedules.

**Key relationships**:

- Operations manager
- Traders
- Clearing Agents
- Finance
- Customer
- Banks (LC)

**Office**
Run day-to-day office operations - Petty Cash, Weekly Cleaning, Canteen, Fibre, Printer

  • Learning and Development Coordinator

    2 weeks ago

    Cape Town, South Africa Games Global Operations Limited Full time

    Overview: We are seeking a dynamic Talent Coordinator to join our global team. In this role, you will provide essential support and coordination, contributing to the development of a vibrant talent ecosystem. Your efforts will help foster a culture where potential is nurtured, and excellence is realized across our organization. If you are passionate about...

  • Operations Coordinator

    3 weeks ago

    Cape Town, South Africa G Adventures Full time

    Join to apply for the Operations Coordinator role at G Adventures About Us G Adventures is the world’s largest small‑group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years. Our mission is simple: to change lives through travel. Since day one our tours have been built to establish...

  • Operations Coordinator

    3 weeks ago

    Cape Town, South Africa G Adventures Full time

    About Us G Adventures is the world’s largest small-group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years. Our mission is simple : to change lives through travel. And not just our travelers’ either. Since day one, our tours have been built to establish meaningful relationships with...

  • Operations Coordinator

    3 weeks ago

    Cape Town, South Africa KBS Electrical Contractors Full time

    KBS Electrical Contractors is a compliance coordination company based in Bothasig. We manage electrical compliance inspections and work closely with specialist subcontractors across trades. Our director will be transitioning into a strategic back‑end operational role, focusing on the business’ regulatory compliance, systems development and long‑term...

  • Operations Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa G Adventures Full time R250 000 - R400 000 per year

    About UsG Adventures is the world's largest small-group adventure travel company and we've been making epic travel memories happen on all seven continents for over 30 years.Our mission is simple: to change lives through travel. And not just our travelers' either. Since day one, our tours have been built to establish meaningful relationships with local...

  • Operations Coordinator

    4 days ago

    Cape Town, South Africa The Legends Agency Full time

    Working HoursFull-timeUK-aligned hoursIncludes some weekend support (on a rota basis, 10 am- midnight UK time)Reports ToHead of OperationsSalary RangeR27,500 R30,000 per monthOverviewA fast-growing international tech company is looking for a detail-obsessed, cool-headed, and highly organised Operations Coordinator to support and coordinate a UK-based field...

  • Operations Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa Energy Capital & Power Full time R250 000 - R400 000 per year

    Energy Capital & Power (ECP) is an Africa-focused global leading investment platform for the energy sector. Through a series of events, online content and investment reports, ECP unites the entire energy value chain – from oil and gas exploration to renewable power – and facilitates global and intra-African investment and collaboration.Apply Here: Job...

  • Operations Coordinator

    3 weeks ago

    Cape Town, South Africa Mobelli Full time

    Overview Operations Coordinator / PA - JHB / Cape Town If you are a high performer interested in joining our team, please send your CV with the job title in the subject line. Key Responsibilities Executive & Administrative Support Manage daily calendar, schedule meetings and coordinate travel arrangements. Prepare agendas, minutes and track follow‑up...

  • Talent Operations Coordinator

    1 week ago

    Cape Town, South Africa Noname Hospitality Group Full time

    Job Summary We're seeking an experienced Talent & Operations Coordinator to provide administrative support to our Head of Operations and play a key role in driving our recruitment and talent management efforts. You’ll be responsible for coordinating recruitment processes, supporting talent development initiatives, and assisting with operational tasks to...

  • Operations Coordinator

    6 days ago

    Cape Town, South Africa Edge Personnel (Pty) Ltd Full time

    You will be responsible for but not limited to: Coordinate and manage all cold store operational performance and activities (intakes, shipping, stowing and inspections) with a strong focus on cost management Booking of staff to ensure that planned daily operational targets are met Maintain exceptional housekeeping standards Identify and participate in...