Event Coordinator

5 days ago

Johannesburg, South Africa urbantonic (Pty) Ltd Full time

Events, hospitality and the styling of high-end events (interior decorators or décor stylists), or similar.
You must be comfortable working within existing processes and be willing to work collaboratively with the styling and client service teams, but also be able to bring new concepts and problem-solving ideas to the table.

**This individual will be responsible for**:
Liaising with clients and suppliers
Liaising with colleagues in other divisions
Quoting and invoicing of clients
Working on-site alongside our casual staff at various events
Onsite coordination of staff, supplier, etc.
Assisting in the overall planning of events, both corporate and private events including conceptualization, planning, budgeting, implementation and execution
Design suitable 'mood boards' with reference to 'look and feel' of client’s needs

**Requirements**:
Produce styling concepts for events that are true to client briefs
Create mood boards for events and select specific products in order to deliver on the concepts proposed in the mood boards
Aid in floral design and execution, floor layouts, general design and décor styling for mock ups, event preparation and event set ups
Compile lists and manage and/or perform execution of the tasks on these lists to ensure efficiency in the day-to-day running of the creative and client service departments
Source various products, including flowers, objets and furniture, required for events (for both purchase and hire), liaising with suppliers and handling the required paperwork and logistics
Work within a team to ensure that events are executed within the required timeframe and to the required standards
Assist with all administrative paperwork required for your department to perform excellently
Assist in social media community management and marketing
Deliver exceptional service that exceeds customers’ expectations
Work with client services and project managers on all of the above

**Other requirements for the position are**:
Matric
Diploma/degree or equivalent in marketing, interior decorating, fashion, design, events, hospitality or similar
A minimum of two years' work experience in décor, events, fashion, styling, magazines or theatre.
An eye for style, creativity and attention to detail
An understanding of décor trends and emerging brands
Willing to work paid overtime on a regular basis
Drivers licence and own transport

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