Creditors Clerk

1 month ago

Johannesburg, South Africa Jobted ZA C2 Full time

Area/ Location: Honeydew Gauteng

Job Overview:

Seeking a detail-oriented and efficient Creditors Clerk with expertise in Pastel Accounting Software to join the clients team. The ideal candidate will have a strong understanding of creditors' functions, excellent organizational skills, and a solid background in processing accounts payable transactions. This role requires a proactive individual committed to ensuring the timely and accurate management of supplier accounts.

Key Responsibilities:
Accounts Payable Management:

- Process and record all supplier invoices in a timely and accurate manner using Pastel Accounting Software.
- Ensure all invoices are matched with purchase orders and goods receipt notes (GRNs) before processing for payment.
- Perform reconciliation of supplier statements to ensure accurate records of accounts payable.

Payment Processing:

- Prepare and process supplier payments according to agreed terms and schedules.
- Monitor cash flow and ensure payments are made on time to avoid delays or penalties.
- Assist in the preparation of payment runs and ensure all payment requests are authorized according to company policy.

Supplier Relationship Management:

- Maintain strong relationships with suppliers and resolve any queries regarding outstanding invoices, discrepancies, or payment issues.
- Communicate effectively with suppliers regarding payment schedules and account balances.

Reconciliation and Reporting:

- Reconcile supplier accounts and ensure that all transactions are recorded correctly.
- Prepare reports on accounts payable activities, highlighting any discrepancies, overdue payments, or other issues.
- Assist in month-end and year-end financial closing processes.

General Administrative Support:

- Maintain and update supplier records, ensuring all information is accurate and current.
- Assist with audit queries relating to accounts payable and creditors records.
- Perform other administrative tasks as required by the finance department.

Required Qualifications and Skills:

- Experience:

- Minimum of 2-3 years' experience as a creditors clerk or in a similar accounts payable role.

- Previous experience using Pastel Accounting Software for accounts payable functions is essential.

- Skills:

- Strong knowledge of accounts payable processes, including invoice matching, payment processing, and reconciliation.

- Proficiency in Pastel or similar accounting software (e.g., QuickBooks, Sage).

- Excellent numerical and analytical skills with keen attention to detail.

- Strong organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.

- Communication:

- Excellent written and verbal communication skills.

- Ability to liaise effectively with suppliers, internal teams, and management.

- Technical Skills:

- Proficiency in MS Office, particularly Excel, for reporting and data analysis.

- Soft Skills:

- Strong problem-solving abilities and a proactive approach to resolving discrepancies.

- Ability to work independently as well as part of a team.

- Desirable Skills:

- Knowledge of general accounting principles and basic financial statements.

- Experience with reconciling large volumes of transactions.

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