Executive Assistant
6 days ago
At AFGRI Equipment, we are seeking an experienced Executive Assistant to join our team in the Gauteng branch.
About the Role:
- This is a fantastic opportunity for a highly organized and detail-oriented individual to support our management team in maintaining efficient administrative functions of the branch.
Key Responsibilities:
- Receive and compare stock to delivery notes to ensure accuracy and efficiency.
- Manage all delivery notes and assist with ad-hoc receiving duties as needed.
- Process documents and maintain accurate number sequences on the system.
- Capture, process, and manage claims (warranty claims, damaged items, short or surplus deliveries, and expired stock).
- Maintain excellent client relationships with internal and external clients and resolve client queries effectively.
- Generate daily, weekly, and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc.).
- Support quarterly stock-taking by generating stock-taking reports and capturing stock count sheets on the system.
- Regularly communicate with suppliers regarding outstanding invoices, credit notes, or discrepancies of stock.
- Verify that codes, prices, and stock correspond with orders and stock received.
- Ensure daily cash-ups are completed and report any discrepancies to the Regional Banking Clerk.
Requirements:
- A minimum of 1 year of administration experience.
- Grade 12 qualification or equivalent.
Technical Knowledge/Competencies:
- Proficiency in MS Office.
- Excellent verbal and written communication skills.
Estimated Salary: R150,000 - R200,000 per annum, depending on experience.
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