Accounts Receivable Specialist
2 weeks ago
We are seeking a skilled Accounts Receivable Specialist to provide exceptional financial, administrative, and clerical services. With our Rental Software, we ensure the accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
Main Job Tasks and Responsibilities:
- Billing Tenants monthly or when need arises
- Sending out Invoices and Statements monthly or when needed
- Allocate payments daily
- Attend to general Account reconciliations over the phone or on email
- Sending out reminders in writing, and follow up with telephonically to recover any outstanding balances. Sending out final demand letters and making follow up calls
- Handing over Tenants to Attorneys
- Liaising with Attorneys on Bad Debts
- Updating Tenant Profile Network daily/weekly/monthly
- Drawing up leases
- Drawing up Addendums
- Updating Foce database with new Tenants details and renewal details
- Loading new Tenants on TPN and updating renewal details on TPN
- Opening and closing of 3PIM Tenant deposit accounts
- Attending to Tenants notice emails
- Email cost of repairs to Tenants (if any)
- Billing repairs in Rental Software
- Issue credit notes where applicable
- Process Tenants deposit refunds
- Checking and Signing off City of Jhb and Levy invoices for payment
- Doing viewings of properties when necessary as well as working through application process with possible new tenants
- Manage Tenant Deposit accounts on MS Excel as well as via in house system
- Reception relief when need arises
The duties are not limited to the ones outlined
Education and Experience:- Proven work experience as a Debtors Clerk / Accounts Receivable Clerk within a medium to large entity (within Property Rental environment preferable)
- Solid understanding of basic bookkeeping and accounts receivable principles
- Knowledge of any property and accounting software will be advantageous (We work with MRI/MDA and Sage Evolution)
- Proficient in English and in MS Excel
- High degree of accuracy and attention to detail
- Minimum of 5 years Credit Controller/Debtor experience
- Proven ability to calculate, post and manage accounting figures as well as reconciliations
- Excellent Communication skills with Tenants via written or telephonic communications
- Between ages of 25 and 50 (preferably female)
Key Competencies:
- Organizing and prioritizing
- Attention to detail and accuracy
- Confidentiality
- Ability to meet deadlines
- Communication skills
- Information management skills
- Problem-solving skills
- Team work
We offer an estimated salary range of R350,000 - R450,000 per annum, commensurate with experience and qualifications.
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