Administrative Coordinator

1 week ago

Dundee, KwaZulu-Natal, South Africa Ikwezi Mining Full time

We are seeking a highly organized and detail-oriented Workshop and Procurement Administrator to join our team at Ikwezi Mining. As a key member of our operations team, you will play a critical role in maintaining the daily schedule and allocation of resources in our workshop.

Key Responsibilities:

Credit Card:

  • Process and collect approved credit card items in accordance with company procedures.
  • Capture slips/transactions on the ERP system on the same day as the transaction.
  • Ensure all items procured on credit card are handed to stores.
  • Update the credit card sheet immediately after each transaction.
  • Perform monthly credit card reconciliation and submission.
  • Verify that all transaction slips contain the correct company details.
  • Ensure credit card transaction slips are included and updated together with credit card recon to prove all transactions.
  • Obtain signatures from the stores clerk to confirm receipt of items.

Procurement:

  • Prepare and submit the weekly MPR Control sheet to Head Office accounts to reflect outstanding and urgent transactions.
  • Provide daily updates to the Director on payments for outstanding items.
  • Assist with ERP-related matters as needed.
  • Communicate with suppliers and Head Office to ensure a smooth procurement process.

General:

  • Assist senior personnel with administrative tasks as required.
  • Coordinate LDV services and breakdowns.
  • Oversee and manage cleaners and general housekeeping at offices.
  • Support with project-related work.

Minimum Requirements:

  • Grade 12 qualification.
  • Experience in customer service or a similar field is advantageous.
  • Understanding of procurement processes.
  • Knowledge of MPR and ERP systems.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.

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