Business Operations Coordinator

2 weeks ago


Pretoria, Gauteng, South Africa Green Marble Recruitment Consultants Full time
Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our recruitment team in Green Marble Recruitment Consultants. As a key member of our team, you will play a pivotal role in ensuring the smooth operation of our office.

**Key Responsibilities:**
  • Typing CVs and documents with high accuracy in spelling, grammar, and formatting.
  • Conducting and typing references and background checks in support of the consultants.
  • Managing reception duties, answering incoming calls, and welcoming visitors.
  • Overseeing day-to-day office management, including supervising the cleaner and maintaining office supplies.
  • Handling petty cash.
  • Organising and maintaining both physical and digital filing systems.
  • Data capturing.
  • Assist in coordinating in-office events, such as birthdays and small functions.
  • Proactively solving office-related issues and anticipating future needs.
  • Financial administration.
  • Assisting the Managing Director with ad-hoc tasks.
  • Assisting consultants with sourcing CVs where possible.
  • Any additional support the consultants might need.
  • Draughting of adverts.

Requirements:

To be successful in this role, you will require:
  • A minimum of 2 years' experience in a similar typing / supportive or administrative role.
  • Able to work under pressure.
  • Fluency in Afrikaans and English (both written and verbal) is essential.
  • A high level of attention to detail, particularly in spelling and grammar.
  • Excellent in prioritising tasks.
  • Knowledge of Placement Partner or similar recruitment software would be ideal.
  • Experience working in a recruitment environment is highly advantageous.
  • Strong organisational skills.

Personality Attributes:

In order to thrive in this role, you will need to possess the following personality attributes:
  • Proactive & Solution-Oriented: Anticipates needs and takes action ahead of time.
  • Team Player: Contributes positively and enjoys collaborating with others.
  • High Integrity: Trustworthy and discreet handling petty cash and sensitive documents.
  • Personable & Service-Oriented: Friendly, approachable, and committed to delivering high-quality service while building positive relationships.
  • Excellent Communicator: Clear, concise, and effective in both verbal and written communication, ensuring messages are understood and fostering positive interactions.


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