Highly Organized Support Professional

1 month ago

Cape Town, Western Cape, South Africa Arvo Full time

Job Title: Executive Assistant

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our executive team.

Key Responsibilities:

  1. Meeting Management:
    1. Attend meetings and take detailed minutes.
    2. Prepare and distribute memos summarizing key discussion points and decisions.
    3. Identify follow-up tasks and responsibilities, ensuring they are clearly communicated to relevant team members.
    4. Monitor the progress of follow-up tasks and project manage them to completion.
  2. Email and Calendar Management:
    1. Organize and manage the executive's email inbox, prioritizing and flagging important messages.
    2. Respond to emails on behalf of the executive when appropriate.
    3. Maintain and organize the executive's calendar, scheduling meetings, appointments, and events.
    4. Coordinate travel arrangements, accommodations, and itineraries as needed.
  3. Administrative Support:
    1. Prepare and edit correspondence, communications, presentations, and other documents.
    2. Handle confidential information with discretion.
    3. Conduct research and compile data to support decision-making processes.
    4. Assist with other administrative tasks as needed to support the executive team.

Qualifications:

  1. Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  2. Strong organizational and project management skills.
  3. Excellent verbal and written communication abilities.
  4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  5. Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  6. High level of discretion and professionalism.
  7. Strong attention to detail and problem-solving skills.

Preferred Qualifications:

  1. Experience in project management.
  2. Familiarity with relevant software and tools.

Location: Remote work for a company based in the UK, candidate must be based in South Africa.

Salary: R20 000 - R25 000 CTC per month, depending on experience.

Type: Full-time permanent position.

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