Administrative Coordinator to General Manager

4 days ago

Pinetown, KwaZulu-Natal, South Africa HuntWave Technologies Full time
About Our Company

HuntWave Technologies is a leading provider of innovative solutions and services. Our commitment to excellence and customer satisfaction drives our success.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our General Manager. This role involves a range of administrative tasks, including filing, managing customer reports, invoicing, and handling reception duties.

Key Responsibilities
  • Administrative Support
    • Provide comprehensive support to the General Manager, including managing calendars, scheduling meetings, and preparing reports.
    • Handle filing and document management to ensure accurate and efficient record-keeping.
  • Customer and Office Management
    • Prepare and manage customer reports, ensuring timely and accurate documentation.
    • Oversee invoicing processes, including generating invoices, tracking payments, and addressing billing inquiries.
    • Manage reception duties, including greeting visitors, answering phone calls, and directing inquiries to appropriate departments.
  • Communication and Coordination
    • Assist in coordinating and organizing company events, meetings, and training sessions.
    • Maintain clear and effective communication with internal and external stakeholders.
  • Operational Support
    • Handle office supplies and equipment management, including ordering, inventory control, and maintenance.
    • Support the General Manager with project management tasks and special projects as needed.
  • Compliance and Quality Assurance
    • Ensure adherence to company policies, ISO standards, and compliance with municipal and government regulations.
    • Assist in maintaining up-to-date knowledge of industry standards and best practices.
Requirements
  • Proven experience in an administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Strong organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Previous experience in a manufacturing or industrial environment is advantageous.
Working Conditions
  • Full-time position based in Pinetown, Durban.
  • Regular office hours, with occasional overtime required to meet deadlines or support special projects.

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