Confidential Secretary to Executive Directors

1 week ago


Germiston, Gauteng, South Africa Tower Group Full time

We are seeking a highly skilled and experienced Confidential Secretary to provide administrative support to our executive directors at Tower Group.

This is a unique opportunity for an exceptional individual to join our team and contribute to the success of our organization.

About the Role:

The successful candidate will be responsible for providing confidential secretarial services to our executive directors, including:

  • Minute taking and recording meeting minutes;
  • Travel arrangements and bookings;
  • Credit card reconciliations;
  • Event organization and coordination;
  • Meeting hosting and administration;
  • Key responsibilities and tasks related to travel and accommodation;
  • Implementing company policies and procedures;
  • Managing queries and issues;
  • Booking training accommodations and events;
  • Assisting with event coordination and logistics;
  • Providing administrative support to all departments;
  • Updating supplier BBBEE certificates and maintaining databases;
  • Completing vendor applications;
  • Obtaining submission documentation;
  • Photocopier maintenance and supply management;
  • Office supplies and inventory management;
  • Ensuring tea, coffee, milk, and other essential supplies are available;
  • Cleaning supplies and toilet necessities;

Requirements:

To be successful in this role, you will need to have:

  • At least 5 years of experience as a personal assistant or secretary;
  • Excellent communication and organizational skills;
  • Ability to plan and prioritize tasks effectively;
  • Proficiency in Microsoft Office and other productivity software;
  • Bilingual English/Afrikaans language skills;
  • A valid driver's license and reliable transportation;
  • High level of professionalism and discretion;
  • Able to work independently and as part of a team;

What We Offer:

In return for your expertise and dedication, we offer a competitive salary package, which includes an estimated annual salary of $60,000 - $80,000, depending on experience. You will also enjoy a range of benefits, including access to ongoing training and development opportunities, flexible working hours, and a supportive team environment.


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