Confidential Secretary to Executive Directors
1 week ago
We are seeking a highly skilled and experienced Confidential Secretary to provide administrative support to our executive directors at Tower Group.
This is a unique opportunity for an exceptional individual to join our team and contribute to the success of our organization.
About the Role:
The successful candidate will be responsible for providing confidential secretarial services to our executive directors, including:
- Minute taking and recording meeting minutes;
- Travel arrangements and bookings;
- Credit card reconciliations;
- Event organization and coordination;
- Meeting hosting and administration;
- Key responsibilities and tasks related to travel and accommodation;
- Implementing company policies and procedures;
- Managing queries and issues;
- Booking training accommodations and events;
- Assisting with event coordination and logistics;
- Providing administrative support to all departments;
- Updating supplier BBBEE certificates and maintaining databases;
- Completing vendor applications;
- Obtaining submission documentation;
- Photocopier maintenance and supply management;
- Office supplies and inventory management;
- Ensuring tea, coffee, milk, and other essential supplies are available;
- Cleaning supplies and toilet necessities;
Requirements:
To be successful in this role, you will need to have:
- At least 5 years of experience as a personal assistant or secretary;
- Excellent communication and organizational skills;
- Ability to plan and prioritize tasks effectively;
- Proficiency in Microsoft Office and other productivity software;
- Bilingual English/Afrikaans language skills;
- A valid driver's license and reliable transportation;
- High level of professionalism and discretion;
- Able to work independently and as part of a team;
What We Offer:
In return for your expertise and dedication, we offer a competitive salary package, which includes an estimated annual salary of $60,000 - $80,000, depending on experience. You will also enjoy a range of benefits, including access to ongoing training and development opportunities, flexible working hours, and a supportive team environment.
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