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Office Automation Supervisor

2 months ago

Nelspruit, Mpumalanga, South Africa Express Employment Professionals Full time
Job Summary:

The Office Automation Print Service Mid Management Supervisor is responsible for overseeing the day-to-day operations of the print services department within the office automation framework. This role involves managing a team responsible for providing efficient and high-quality print and document services, ensuring optimal utilization of print resources, and implementing strategies to enhance productivity.

Key Responsibilities:
  1. Team Leadership:
    • Supervise, lead, and motivate a team of print service professionals.
    • Provide guidance, training, and support to team members to enhance their skills and performance.
    • Foster a positive work environment that encourages collaboration and continuous improvement.
  2. Print Service Management:
    • Oversee the planning, execution, and monitoring of print service operations.
    • Develop and implement standard operating procedures for efficient print service delivery.
    • Ensure compliance with industry standards and company policies.
  3. Resource Management:
    • Manage print resources, including printers, copiers, and related equipment, to ensure optimal functionality.
    • Monitor and control print supply inventory, ordering supplies as needed to maintain smooth operations.
    • Collaborate with procurement to evaluate and select vendors for print-related services.
  4. Quality Assurance:
    • Establish and enforce quality control measures to ensure the accuracy and consistency of printed materials.
    • Conduct regular quality checks on printed documents to identify and address any issues promptly.
    • Implement continuous improvement initiatives to enhance the overall quality of print services.
  5. Technology Integration:
    • Stay abreast of advancements in print and document management technologies.
    • Evaluate and implement new technologies to improve efficiency and reduce costs.
    • Collaborate with IT teams to integrate print services into the overall office automation infrastructure.
  6. Client Communication:
    • Interact with internal departments and external clients to understand their print service needs.
    • Establish and maintain effective communication channels to address client inquiries and resolve issues.
    • Collaborate with stakeholders to implement customized print solutions based on specific requirements.
  7. Budget Oversight:
    • Assist in the development of the department budget, considering equipment maintenance, supplies, and staffing needs.
    • Monitor expenditures to ensure adherence to the budget and implement cost-saving measures when possible.
  8. Reporting and Analysis:
    • Generate regular reports on print service performance, including key metrics and KPIs.
    • Analyse data to identify trends, inefficiencies, and opportunities for improvement.
Qualifications:
  • Bachelor's degree in a relevant field or equivalent work experience.
  • Proven experience in print service management or a related field.
  • Strong leadership and team management skills.
  • Excellent communication and interpersonal abilities.
  • Familiarity with office automation systems and print technologies.
  • Knowledge of industry standards and best practices.