Administrative Logistics Coordinator
3 weeks ago
Job Description
Sidel is seeking an experienced Administrative Logistics Coordinator to join our team in Johannesburg.
About the Role:
- This is a permanent position that will involve coordinating logistics for field service trips, including travel, accommodation, and transportation.
- The successful candidate will also be responsible for maintaining accurate records of field service engineer work hours and assignments, and assisting in tracking time and effort for project-based work.
- Proven experience in administrative roles with a focus on purchase order management, invoicing, and logistics coordination is required.
Key Responsibilities:
- Initiate and process purchase orders for necessary resources intervention.
- Verify purchase order accuracy and coordinate with vendors to ensure timely deliveries.
- Maintain purchase order records and documentation.
- Receive, review, and process invoices for goods and services related to field service operations.
- Ensure invoices are accurate and in compliance with company policies.
- Collaborate with the finance department for payment processing.
- FSE Expenses Management: Collect and review expense reports submitted by field service engineers. Verify expenses for accuracy and compliance with company policies. Assist in expense report processing and reimbursement.
- Coordinate and arrange logistics for field service trips, including travel, accommodation, and transportation.
- Facilitate visa applications and compliance documentation for field service engineers traveling internationally.
- Stay up to date with visa regulations and ensure adherence to travel guidelines.
Your Profile:
- Bachelor's degree in business administration, logistics, or a related field preferred.
- Good English speaking and writing skills.
- Proven experience in administrative roles with a focus on purchase order management, invoicing, and logistics coordination.
- Familiarity with financial and procurement systems.
- Excellent attention to detail and organizational skills.
- Strong communication skills to liaise with internal teams, vendors, and field service engineers.
- Knowledge of international travel requirements and visa processing is a plus.
Benefits:
- A competitive salary of R250,000 - R300,000 per annum, depending on experience.
- Opportunities for career growth and development.
- A dynamic and supportive work environment.
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