Executive Assistant to Founder

3 months ago

Cape Town, South Africa TaxValet Full time

**About TaxValet**

As a fractional sales tax department, TaxValet handles everything for clients, from nexus analysis to permit registrations, filings, audit support, and more. Unlike traditional sales tax software that overpromises and underdelivers, we provide a comprehensive, custom-tailored solution that grows with our clients' businesses. And unlike traditional professional service firms, we offer an all-inclusive solution for a simple, predictable monthly rate with no billable hours.

We're a fast-growing, fully remote, financially stable, and profitable business with an AWESOME team of 60-ish teammates. We're building a world-class fractional sales tax department, and new team members will be part of the reason why.

As a certified B-Corporation, TaxValet is committed to using business as a force for good. This means we consider the impact of our decisions on our team, clients, community, and environment. We're also a "give 1%" organization, dedicating 1% of profit, employee time, and service time to nonprofits.

We are a core-value-driven business. That means we hire, promote, and reward based on alignment with our core values:

- Feel It: We value connecting with the real emotions and experiences of others. We also value respectfully sharing our own real emotions and experiences with others.
- Shape It: We proactively contribute our ideas and talents by speaking up, challenging the status quo, and taking calculated risks to shape our future.
- Own It: We take full responsibility for our actions, decisions, and outcomes. We use both successes and failures as opportunities for growth, openly sharing lessons learned.
- Crush It: We relentlessly pursue exponential impact in our business and life.
- Question It: Be curious. Ask questions. Seek clarity in the pursuit of continuous improvement and excellence. Create a culture of fearless inquiry.

If you're enthusiastic about transforming negative emotions into something positive and want to work towards our Core Purpose, we'd love to hear from you

**Title**: Executive Assistant to Founder

**Location: 100% remote work for the first few months. Beginning in March 2025, **mostly remote work. There will be some travel required (about 5-7 hours per week) within Cape Town city center, so you must have your own transportation and live within 15 minutes of Cape Town.

**Schedule**: Upon hire, 100% remote work with core working hours of 5 PM - 10 PM PM EST. Remaining hours can be completed before or after the core working hours. **Beginning in March 2025, **these core working hours will be earlier in the day, and remaining hours can be completed before or after the core working hours.

**About The Role**

**Your Qualifications**
- At least 1 year of experience as an Executive Assistant or in a similar role
- Exceptional organizational skills with a keen eye for detail
- Proficiency in Google Suite and productivity tools
- Strong written and verbal communication skills in English
- Ability to work independently and manage time effectively
- Experience with calendar management and travel coordination
- Proven experience developing and following SOP’s
- Comfortable working with sensitive and confidential information
- Knowledge of leveraging artificial intelligence to streamlined administrative tasks

**Professional**
- Demonstrated ability to prioritize tasks and meet deadlines consistently
- Experience in managing complex schedules and coordinating meetings
- Proficiency in preparing reports and presentations
- Ability to anticipate needs and take initiative in solving problems

**Interpersonal**
- Warm and approachable personality
- Direct and clear communication style
- Ability to build and maintain professional relationships
- Adaptable and flexible in a dynamic work environment
- Discreet and trustworthy when handling confidential information

Please note that the final step before being hired is for you to **arrange reference calls with three of your former managers.**

**Your Primary Responsibilities**
- Manage Founder's calendar, including scheduling meetings and appointments
- Coordinate travel arrangements and prepare detailed itineraries
- Prepare and edit documents, reports, and presentations
- Manage expenses and maintain financial records
- Coordinate with internal teams and external partners
- Assist with personal tasks as needed, such as managing prescriptions and healthcare appointments, running local errands. (You must have your own transportation.)
- Organize and maintain files and records
- Plan and coordinate events, including team meetings and dinners
- Proactively identify and resolve potential issues before they arise

**Specific Measures of Success**

No surprises here After a year on the job, you’ll be measured by these specific outcomes:

- Consistently maintain an up-to-date and well-organized calendar for the Founder
- Demonstrate a track record of completing tasks accurately and on time
- Receive positive feedback from the Fou

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