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Senior Facilities Manager

1 month ago


Sandton, South Africa Ability Recruitment Full time

**Gauteng**
**,**
**Sandton**

**R 50000**
- **R 75000**

**Monthly**

**The main purpose of this position is to handle the effective planning, management and monitoring of all aspects related to the Facilities Management of the assigned site to ensure that quality standards are maintained and continually improved.**

**REQUIREMENTS**:

- Minimum of 10 years’ experience in the Facilities or Property industry
- Must be an Accredited Facilities Professional registered with SAFMA

DUTIES:
General
- The Facilities Manager is responsible for establishing policies and work procedures for the technical functions on the assigned site and to ensure good corporate governance is maintained
- Assume overall accountability for the planning, scheduling, monitoring and executing all maintenance related aspects, building information management systems, planned inspections and auditing of buildings on the campus
- Be accountable for the management of the operational activities of the various disciplines including but not limited to staff management, financial management and budgeting as well as any other related management issues

Administration & Management of Portfolio
Professionally and effectively, and in accordance with specific policies and procedures, administer and manage the facilities management services on campus in respect of:

- Processing of internal & external written and telephonic communications.
- Daily efficiency of the help desk.
- Effectively utilize, manage and control computer software programs essential for the professional management of building assets, repairs and maintenance operating costs

Professional and efficient utilization of internal & external human resources by:

- Monitoring, evaluation and appraisal of internal (direct) and external (indirect) human resource work performance
- Evaluation of recommendations in respect of Approved Contractors list
- Attendance and full participation in the following:

- Property Management meetings
- Development Project meetings
- Service Provider liaison meetings
- Internal and external training courses & seminars
- Services Management Meetings
- Implementation and utilization of Company Policies and Procedures, Technical Specifications and Terms and Conditions of Contract documentation
- Procurement - implement and manage the procurement process.
- Co-ordinate and manage the auditing process.
- Control and manage documentation handover for New Developments / upgrades.
- Manage, document and record all electrical compliance Certificates for the respective buildings and file all original certificates

Financial Budgeting and Cost Control
Professional, efficient and accurate formulation, management and control of financial budgets and budget expenditure in accordance with Policies & Procedures in respect of:

- Annual building asset Repairs & Maintenance budgets.
- Annual evaluation and updating of planned maintenance budgets.

Planning, controlling and management of approved budgets in respect of:

- Repairs & maintenance budget and expenditures
- Planned maintenance budgets
- Facilities Management cost allocation and recovery and budgeting
- Order and invoice expediting, approval & ongoing communication
- Accurate evaluation & adjudication of Tenders/Quotations.
- Application of Expenditure & Authority Limits Procedures and Policies

Utility & Energy Management and Control
Effective management & control of energy and general utilities in respect of:

- Acquisition & approval of all energy/utility services.
- Logging of consumption / utilization trends, follow-up and control
- Execution of energy audits, expediting justification approval and implementation of recommendations
- Initiation of / participation in Energy Audit, Projects and implementation of Energy / Green Building rating systems

Risk Management
Effective management & control of risks in respect of machinery, plant, equipment, fire services and electrical reticulation as follows:

- Conducting of Annual Building inspections in order to, among other, determine Statutory compliance and asset integrity
- Implementation and availability of “on site” statutory registers and inspection records as required/legislated
- Outsourcing and controlling the management and planning of statutory required inspections and examinations
- Annual risk management inspections conducted on all buildings
- Effective reporting & follow-up on reportable incidents as defined by the Occupational Health & Safety Act.
- Participation in safety programs implemented
- Carry out annual Risk Assessment surveys and submit reports to clients

Technical Support and Service
The provision of competent Technical Services support to all Customers in respect of:

- Attendance of meetings as required
- Effective involvement and participation in new developments, revamps, TI’s, inspections, handovers, etc. as requested / required by development/Property Departments
- Daily and timeous liaison and feedback to all Customers in re