Seidor Africa

**JOB DESCRIPTION**

**Job title: Payroll and Human Resources Administrator**

**Contract Type: Fixed Term Contract (only)**

**Position Overview**

SEIDOR Africa is currently looking for an Temporary Payroll and Human Resources Administrator to process payroll and support the Human Resources department on both HR and payroll facets. This incumbent will also act as the point of contact for payroll-related queries from employees and external partners.

Your main administrative duties include conducting payroll from beginning to end for white collar staff and in relation maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases.

As payroll personnel you will be required to use payroll software with accuracy and efficiency. The position requires you to be good with numbers and display and maintain confidentiality with sensitive and confidential information.

The goal is to ensure employees receive the correct compensation in a timely manner through correct procedure and process according to company policy.

Ultimately, the incumbent should be able to ensure the HR department supports the employees while conforming to company policy and procedure and the relevant in-country labour laws.

**Qualifications and Experience**
- Completed Undergraduate Qualification in HR Management or Payroll Administration (preferred)
- Payroll Certification (preferred)
- Understanding and competency in cross border: East Africa and SADC countries (advantageous)
- 1-2 Years Payroll specific working experience (ideal)
- 1-2 Years HR specific working experience
- Proficient in the PaySpace system or a payroll management system.
- Knowledge of labour legislation and tax laws affecting employees
- Understanding and ability to work on the eFiling Web Portal
- Experience working on multiple payrolls (foreign exchange an advantage)

**Responsibilities**

**Payroll and Human Resources Administrator responsibilities are**:

- Payroll processing (South Africa, Kenya, Tanzania, Mauritius and Zambia)
- Gathering information on hours worked for each employee
- End to end processing of selected (monthly) payrolls
- Calculating the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system
- Preparing reports for upper management, finance department etc.
- Interacts with business units to ensure accurate payroll information is received in a timely manner
- Receiving approval from upper management for payments
- Process taxes and payment of employee benefits
- Works with the finance team on annual audits and monthly reporting
- Payroll month-end, third party payments and reconciliations
- Tax year-end and Bi-Annual reconciliations and submissions of IRP5's
- Maintain various Pension and Provident Fund Portfolios
- Pension - additions and withdrawals processing
- Prepares journals for finance in respect of subsidiary costing
- Submit RoEs annually
- Annual Discovery Health updates of member options
- Medical aid - Additions, withdrawals and changes
- UIF group declarations
- Technical support for all VIP users
- Responds to employment verification requests
- Maintain Staff Files
- Keeping track of hourly rates, wages, compensation benefit rates, new hire information etc.
- Annual leave/sick leave processing and accurate record keeping for all staff
- Addressing issues and questions regarding payroll from employees and superiors needed
- Handling employees records
- Updating the database with necessary information
- Assisting with the preparation of documents
- Addressing employees queries
- Participating in HR activities
- Working closely with payroll to provide information for employees (sick leave, vacation, etc.)
- Human Resources Admin and execution of specific Human Resources facets as required.

**Payroll and Human Resources Administrator requirements are**:

- Experience in payroll
- Experience in an HR department on various facets
- Familiar with MS Office
- Great time-management skills
- Effective communication skills
- Experience as a HR Administrator
- Excellent problem-solving skills
- Knowledge of the HR processes/labour laws
- Proficient with MS Office softwares
- Great organizational skills
- Effective communication skills

**Key Attributes**:

- Excellent Communication Skills (Verbal and Written)
- High Organizational Skills
- Excellent Multi-task skills
- Ability to Prioritize own Workload
- Detail Orientated and Results Focused
- Demonstrate Good People Skills
- Dependable / Responsible
- Positive Attitude
- Team Player
- Hard Worker
- Willing to Learn
- Calm Under Pressure
- Self-Management Skills