Group Facilities

5 months ago

Cape Town, South Africa Clicks Group Limited Full time

**Listing reference**: 016651**Listing status**: Online-
**Position summary**

**Industry**:Wholesale & Retail Trade
- **Job category**:Other: FMCG, Retail, Wholesale and Supply Chain**Location**:Cape Town
- **Contract**:Permanent**EE position**:No**Introduction**
- We are looking to recruit a Group Facilities & Services Manager within the Group Services department of The Clicks Group. The role will be based at the Clicks Head Office in Cape Town and will report to the CFO.**Job description**

**Job purpose**

To plan, develop, coordinate and monitor the implementation of the Group Facilities and Services strategy and initiatives in collaboration with business stakeholders in line with Group strategy, policies and relevant legislation to ensure safety, functionality and efficient functioning of facilities, work environment and infrastructure in order to support the delivery of business objectives.

**Job objectives**
- To plan, lead and oversee the delivery of the Group Facilities Management and Services, including procurement, travel services, corporate credit card, fleet management, canteen and mailing and courier functions.
- To develop and oversee the implementation of maintenance plans to ensure optimal operations, functionality and longevity of facilities and infrastructure, including buildings, grounds, equipment and furniture.
- To drive compliance with health, safety, environmental and regulatory requirements.
- To manage the procurement of goods and services for business use, ensure cost effectiveness and compliance to procurement policies as well as ethical guidelines.
- To oversee the organisation’s fleet, including vehicle procurement, maintenance, and compliance with relevant regulations.
- To manage the canteen, ensuring health and safety compliance, service quality and operational efficiency.
- To oversee the efficient handling and distribution of mail and packaging across the group.
- To manage and monitor vendor relationships and contracts to ensure alignment with business needs and providing value while managing costs.
- To embed financial sustainability and drive cost-effective measures to support Group Facilities and Services in achieving the set financial targets.
- To provide specialist advice and guidance to business leaders and employees on facilities management and services to maintain safety and drive efficiency.
- To develop and maintain strategic partnerships and relationships with internal and external stakeholders.
- To manage financial, human, and other resources in order to deliver the operating plan and achieve business objectives.

**Minimum requirements**

**Education**

Essential:

- Degree in Facilities Management, Engineering, Business Management/Administration, or related field.

Desirable:

- Post graduate diploma or degree.
- Certified Facilities Manager (CFM) certification.
- Additional training in health facilities.

**Job-related knowledge**

Essential:

- Facilities management principles, practices, and technologies.
- Knowledge of building systems and relevant regulations (e.g., Electrical, plumbing, security, etc.).
- Procurement policies, processes, and best practice.
- Knowledge of fleet management and relevant legislations.
- Knowledge of health and safety regulations (OHSA, COIDA, etc.).
- Budget and financial management.
- Contract negotiations and management.

Desirable:

- Understanding of environmental and sustainability practices and requirements.
- Business continuity management.
- Knowledge of travel systems and regulation.

**Job-related experience**

Essential:

- 5 years’ experience in facilities management or related field.
- 5 years managerial experience within a commercial retail environment.
- 5 years in procurement and budget management.
- 5 years commercial negotiations, contracts, and vendor management.

Desirable:

- 3 years’ experience in managing building systems and fleet operations.
- 3 years project management experience.

**Job-related skill**

Essential:

- Problem solving and decision making.
- Organisational and project management.
- Facilities management.
- Negotiation.
- Ability to collaborate with cross-functional teams and external stakeholders.
- People management.
- Excellent written and verbal communication.

Desirable:

- Proficiency in facilities management software and technology.

**Job-related competencies**
- Deciding and initiating action.
- Persuading & influencing.
- Adhering to principles & values.
- Analysing.
- Delivering results and meeting customer expectations.
- Formulating strategies & concepts.
- Adapting & responding to change.
- Entrepreneurial and commercial thinking.

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