Debtors Clerk

3 weeks ago


Cape Town, South Africa Vulcan Recruit Full time

**Job Title: Debtors Clerk**

**Location: Montague Gardens Cape Town In office Position**

**Salary:R25 000 TO R28 000 (Depending on Experience)**

**_Company Overview: _**

Our client is a dynamic and fast-paced large format digital print company known for its innovative solutions and high-quality work. They seek a detail-oriented and proactive Debtors Clerk to join their team, contributing to efficient financial operations and exceptional customer service.

**_Minimum Qualification: _**
- Matric certificate with relevant qualifications/experience in finance or accounting.
- Debtors Experience: Proven experience in debtors’ management up to Income Statement level.
- Technical Skills: Proficiency in MS Office Suite.
- Experience with Pastel Partner software.
- Job-Sys experience is advantageous (training provided if necessary).
- Soft Skills: Strong communication skills and ability to work under pressure, with high attention to detail and accuracy.
- Additional Experience: Bank manager experience is advantageous.

**_Key Responsibilities: _**
- **_Client Account Management: _**Maintain and oversee accounts for four entities, ensuring accuracy and timeliness.
- **Invoicing**:Generate and send invoices, credit notes, and delivery notes across four entities and upload them onto customer portals.
- **Account Accuracy**:Verify account details before statement distribution, and handle customer queries promptly.
- **Reconciliation**:Reconcile accounts as needed, ensuring balanced accounts through timely allocations and journal entries.
- **E-commerce Account Handling**:Manage invoicing and reconciliation for E-commerce and Takealot accounts, addressing charges and payments.
- **Collaboration with Sales Team**:Resolve sales ticket queries, assist with invoicing and allocations.
- **Collections & Payments**:Follow up on overdue accounts, allocate receipts, and process daily cashbook transactions accurately.
- **Intercompany Allocations**:Manage intercompany transfers and allocations.
- **Cashbook Management**:Daily processing of cash received into the bank account and maintaining a clean set of books.
- **Customer Relations**:Take ownership of customer-related issues, ensuring resolution and customer satisfaction.
- **Administrative Support**:Support various ad-hoc administrative tasks within the department as needed.
- **File Management**:Maintain a systematic filing system for all relevant documents.
- **Aging Report Maintenance**:Work on aging reports daily to maintain accurate accounts.
- **Flexibility: Willingness to work overtime as required to meet deadlines.**

**_Personal Attributes _**

**Detail-Oriented: Meticulous with financial records and data entry.**

**Deadline-Driven: Ability to manage multiple tasks and meet deadlines.**

**Problem-Solver: Ability to resolve customer issues and account discrepancies efficiently.**

**Team Player: Willing to support the administration team and assist with any required duties.


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