Payroll Assistant

6 months ago


Johannesburg, South Africa Alfred H Knight Group Full time

WHAT IS ON OFFER

Alfred H Knight has an exciting opportunity for a Payroll Assistant to join the team in Johannesburg. The Payroll Assistant will among other things, be responsible for ensuring accuracy in payroll processing, accounting, tax filing, benefits administrations and special payments.

ABOUT US

Alfred H Knight is a totally independent, family owned business spanning five generations. A global network of strategically placed offices and laboratories enable global trade by providing independent inspection, analysis and consultancy services to the metals and minerals, solid fuels and agriculture industries.

We have honed and carefully crafted our reputation. Delivering knowledge and professionalism in all aspects of weighing, sampling and analysis. We thrive by continuing to re-invest in our facilities, technology and people. Click here to find out more about AHK.

DO YOU HAVE WHAT IT TAKES

To be successful at Alfred H Knight you will need to display the following:
REQUIRED KNOWLEDGE AND WORK EXPERIENCE

Required Competencies
- Computer Literacy
- Good timekeeping and time management skills.
- Hands-on experience with office equipment (e.g. printers)
- Communication: Excellent written and oral communication skills.
- Quality: ‘Right first-time’ approach, completes work to a high standard, continually looking for improvements and strong problem-solvers, high level of attention to detail.
- Project management: Takes responsibility for initiating and completing tasks, and manages priorities and time to successfully meet deadlines.
- Managing uncertainty: Handles pressure and ambiguity well, exercises good judgment and maturely handles challenges.
- Critical thinking: Requires critical thinking skills, decisive judgment, and the ability to work with mínimal supervision.
- Team Player / Interpersonal: Builds and maintains positive working relationships with their team and more widely. Able to work as part of a team as well as independently.
- Strict adherence to Health and Safety procedures.
- Honest, Adaptable, and Flexible.
- Strong Numerical aptitude
- Thrives in an exciting, fun, and global environment.

Required Qualifications
- Grade 12 with Maths
- VIP Premier Payroll Certificate and or HR Diploma or suitable qualification
- Medically fit

Required work experience
- Minimum 2+ years relevant payroll experience dealing with multiple companies.
- Proficiency in Microsoft Office
- Sound knowledge of SAGE VIP payroll
- Strong Excel skills, must be able to process information fast accurate
- Attention to detail - critical

**Responsibilities**:

- Ensure accuracy in payroll preparation, processing, accounting, tax filing, benefits administration and special payments.
- Calculating overtime, leave payments, allowances, shift payments and salary increases accurately.
- Respond to inquiries regarding payroll, offering guidance on applicable laws, taxes, benefits, garnishments, incentives, reimbursements and other statutory pay-related entitlements.
- Accurately capture and manage leave, including leave in lieu of overtime worked, on a monthly basis.
- Updating payroll records with changes in taxation, exemptions, deductions, job titles, transfers and promotions.
- Maintain the integrity of the payroll information system, identifying and correcting risks resulting from inaccuracies
- Coordinate efforts between payroll, human resources, finance and other departments to ensure proper flow and maintenance of employee data.
- Ensuring compliance with legislation related to compensation (payroll).
- Maintain and submit banking details & benefits schedules to service providers (pension & risk benefit).
- Process third-party deductions and ensure payments are made by specified dates.
- Handle statutory deductions including but not limited to PAYE, UIF & WCA, while maintaining records in compliance with statutory requirements.
- Address staff queries regarding timesheets and payslips.
- Ensure compliance with regards to POPIA.
- Liaise with HR with regards to wage & employee concerns.
- Loading monthly payroll payments including salaries and third-party payments.
- Process payroll journals and service provider invoices.
- Assisting in developing and implementing policies, procedures and standards with regards to payroll and maintaining it.
- Submission of EMP201, 501 & ROE.

Health & Safety
- Ensuring the Company’s Health & Safety policy is applied effectively in areas the Post Holder’s may visit.
- Any deviations to be brought to the attention of the SHEQ Manager.

Human Resource Management
- Maintaining a professional standard and appearance during office hours and while promoting the company when on company business both internally and externally.
- If become aware of any HR/IR related issues to report to the Line Manager and HR Manager.

Teamwork
- Work interdependently but also towards team goals, understanding priorities and pressures.
- Support collaborative working with team and stakeholders.


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