Portfolio Administrator
2 weeks ago
ENVIRONMENT A dynamic Investment and Commercial Property Management Firm is seeking a Portfolio Administrator to manage the coordination, compilation, and capturing of data and resources related to the company’s property portfolio. The role’s primary focus is to uphold the highest standards of data quality and integrity within MDA and other systems, while ensuring CRM cases are addressed promptly to prevent delays in circulation procedures. The successful candidate will be expected to demonstrate commitment, accuracy, and professionalism, performing all duties in line with the organisation’s office routines and procedures while supporting overall business objectives. DUTIES Leasing Administration (prospective tenants/clients) Create and maintain all leasing advertisements on Propdata, Property24, and other platforms. Update the Master Prospect Sheet weekly, closing completed cases on instruction. Update Pipeline and Signed Leases summary sheets after team meetings and finalise for Manco reporting. Respond to enquiries from the commercial cell phone, landline, and email (within 24 hours during working hours). Follow up on leads, including missed calls from weekends. Capture/load completed Lease Reviews (CRM cases), ensuring accuracy of billing data: Legal entity Name & address details Allocation on floor plans Square meters (as per SAPOA) Special conditions reviews Beneficial occupation period Lease period Rental & deposit amounts Liaising with RM/Legal to correct lease agreement errors Lessee information per FICA documents Create new tenant accounts on MDA and update tenant information. Allocate tenants to units and assign rates per square meter on MDA as per AM Budget. Attach all relevant documents and information to MDA and other systems. Inform Finance of new lease agreements/addendums, errors, or amendments. Manage application processes for Leasing (Leasing App – to be implemented). Administration – MDA Project (existing clients/properties) Ensure updated SAPOA Plans are attached to each property (units in MDA must correspond with SAPOA plans). Oversee MDA data and server update projects. Conduct ongoing maintenance of MDA data. Create and update Spiceworks tickets from Leasing Manco and produce Action Register for Manco. Act as MDA Champion, ensuring efficient communication by taking and distributing minutes. Perform general admin and daily data capturing. Reporting for Asset Management and Leasing Create and maintain monitoring reports (including Power Queries for live database information). Assist with EXCO & Manco reporting by refreshing/formatting pivots, creating proposal summaries, and property-to-prospect pivots. Generate Leasing CRM case reports. Produce MDA database project reports. Compile market data reports. Handle general ad hoc reporting when required. Run weekly prospective tenant reports and save to the Master Prospect Sheet/Tracking Report. Run and circulate weekly prospect count reports. #J-18808-Ljbffr
-
Portfolio Administrator
4 days ago
Johannesburg, Gauteng, South Africa Interdot Solutions Full time R250 000 - R400 000 per yearOur client is looking for a Portfolio Administrator who willsupport the project Manager by providing administrative and secretarialservices to the Programme and Fund Management Portfolio. The role will beresponsible for engage with relevant stakeholders and reporting functions inthe department.Duties and Responsibilities:Coordinate and administrate of all...
-
Sectional Title Portfolio Administrator
22 hours ago
Johannesburg, South Africa Realty Assist Pty Ltd Full time**SECTIONAL TITLE PORTFOLIO ADMINISTRATOR** **Position Overview**: We are seeking a highly organized and detail-oriented Portfolio Administrator to assist in the effective management of **sectional title schemes and Homeowners Associations (HOAs).** This role involves a variety of administrative and financial tasks, ensuring compliance with relevant...
-
Invoice Finance Portfolio Administrator
4 days ago
Johannesburg, South Africa RMB Nigeria Limited Full timeA leading financial institution in Johannesburg is looking for an Administrator to manage an Invoice Discounting portfolio. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to build client relationships. This full-time position requires a degree and 1-3 years of relevant experience. Ensuring compliance and...
-
Invoice Finance Portfolio Administrator
4 days ago
Johannesburg, South Africa FNB Namibia Full timeA leading financial institution in Johannesburg is seeking an Administrator to manage and administer a Single Invoice Discounting portfolio. This role demands strong analytical skills, attention to detail, and the ability to provide exceptional client service. The ideal candidate will have a degree and 1-3 years of relevant experience, with a focus on...
-
Invoice Finance Portfolio Administrator
4 days ago
Johannesburg, South Africa Spane4all Full timeA financial services company in Johannesburg is searching for an Administrator to manage a Single Invoice Discounting portfolio while providing exceptional client service. Candidates should possess a degree and 1-3 years of relevant experience. Strong analytical, communication, and customer-centric skills are crucial for this role. The position emphasizes...
-
Invoice Finance Portfolio Administrator
4 days ago
Johannesburg, South Africa Wesbank Full timeA leading financial institution in Johannesburg is seeking an Administrator to manage and administer a Single Invoice Discounting portfolio. This role requires a degree, strong analytical skills, and 1-3 years of relevant experience. The successful candidate will oversee payment allocations, build client relationships, and ensure compliance with internal...
-
Invoice Finance Portfolio Administrator
4 days ago
Johannesburg, South Africa Rmbwestport Full timeA financial services company in Johannesburg is seeking an Administrator to manage and administer a Single Invoice Discounting portfolio. The role involves monitoring accounts, performing risk checks, and ensuring exceptional client service. Candidates should possess a degree and have 1-3 years’ relevant work experience. Ideal candidates will excel in...
-
Invoice Finance Portfolio Administrator
4 days ago
Johannesburg, South Africa FirstRand Namibia Limited Full timeA reputable financial institution in Johannesburg is seeking an Administrator to manage and administer a Single Invoice Discounting portfolio. The role demands high attention to detail, strong analytical skills, and exceptional client service capabilities. Ideal candidates will have a degree and 1-3 years of relevant work experience. Applicants should...
-
Portfolio Administrator
2 weeks ago
Johannesburg, South Africa DataFin Full timeA dynamic property management firm in Johannesburg is seeking a Portfolio Administrator to oversee data management and leasing administration. The role requires ensuring high data quality, generating reports, and maintaining leasing advertisements. Ideal candidates should have strong administrative skills and attention to detail, along with the ability to...
-
Portfolio Manager
2 weeks ago
Johannesburg, South Africa CBRE Excellerate Full timePosition title : PORTFOLIO MANAGER Position reports to : PORTFOLIO EXECUTIVE Business Unit : PROPERTY MANAGEMENT **Main purpose / objective of the position**: To manage a building / cluster of buildings by optimizing the building's income stream by establishing and maintaining mutually beneficial relationships with tenants, manage and control personnel,...
