Contractor Compliance Administrator

4 weeks ago

Cape Town, South Africa The Legends Agency Full time

About the job Contractor Compliance Administrator Contractor Management & Compliance Coordinator R25,000/month (Negotiable based on experience) Are you an organisational wizard with a passion for structure, detail, and efficiency? Were on the lookout for a Contractor Management & Compliance Coordinator to support and streamline our growing contractor network. This role is perfect for someone who thrives in a fast-paced environment, takes initiative, and enjoys juggling multiple tasks from compliance tracking to coordinating travel, and managing databases to contractor onboarding. What You'll Be Doing Contractor Management Provide day-to-day support to current contractors Ensure documentation is accurate and up to date Manage contractors through the workflow post-compliance Track contractor start/return dates and check in on start days Coordinate travel and accommodation (flights, hotels, etc.) Collect/manage all relevant travel documents Handle contractor terminations and closeouts on CRM and Timesheet Portal Update contractor end dates, availability, and onboarding details Issue contracts and monitor sign-off status Organise uniforms and merchandise (PFR gear) Send termination notices on client request Continuously improve internal contractor processes Compliance & Documentation Clean CRM data (country codes, skills, unsubscribed lists, availability) Attach and apply contracts via Legalesign Prepare amendment letters and payment method updates Keep client portfolios and crib sheets current Ensure Timesheet Portal info is accurate Identify and recommend process efficiencies Timesheet & Finance Management Oversee weekly/monthly timesheet administration Chase unsubmitted timesheets and resolve payment queries Confirm invoicing requirements and share travel receipts with finance System & Database Maintenance Update CRM candidate records and create accurate job entries Maintain tracking tools (whiteboards, Smartsheets, placement sheets) Inbox & Communication Management Regularly clear and respond to the shared Aero inbox Send acceptance and onboarding emails Issue timesheet guides and update email templates as needed What Were Looking For Previous experience in administration, compliance, or contractor management Strong organisational and time-management skills Meticulous attention to detail and data accuracy Comfortable using CRM systems and handling high volumes of information Excellent communication skillswritten and verbal (phone calls included) A proactive mindset with a solutions-first attitude Ability to multitask and prioritise under pressure #J-18808-Ljbffr

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