Payroll Manager

An exciting career opportunity exists at Medipost Pharmacy for a Payroll Manager, reporting to the Group CFO. This position is based in Gezina, Pretoria. The purpose of the job is to manage payroll workload to meet operational requirements, ensure payroll is processed in an accurate, compliant and timely manner, administer benefit plans and processing, oversee compliance with statutory reporting and filing requirements, and monitor the accurate processing of staff appointments, transfers, promotions and terminations within the organization. PRINCIPAL DUTIES AND RESPONSIBILITIES Payroll Processing, Reconciliation and Release Ensure accurate, complete and timely payroll processing (changes, appointments, terminations, maternity leave, overtime, allowances, reimbursements, etc.) Verification of all payroll processing (sign-off/approval) Communicate payroll timelines to business and ensure strict management of these timelines Ensure readiness of payroll for verification by Internal Audit before infoslip/payslip distribution Reconciliation of all significant payroll processing (overtime, batch uploads, statutory submissions, benefits processing, 3rd party payments and deductions) Final preparations for on-time, monthly payroll release according to set and communicated timelines Statutory submissions, Benefits Processing and Third Party Payments Reconciliation of all significant statutory payroll processing and timely submissions to all relevant statutory entities (SARS, UIF, Workman’s Compensation Commissioner, STATSSA, Department of Labour, among others) Reconciliation of benefits processing and timely submissions to the relevant entities (Sanlam, NBCRFLI, Momentum, among others) Reconciliation of third party payments and timely submissions to the relevant entities (SARS – IT88’s, Garnishees, Union membership fees, among others) Staff Management Optimisation of working hours and appropriate management of overtime Staff training needs identified and provided continuously and timeously (appropriate training material prepared as required) Oversee the identification of High Performance Individuals (HPI’s) and Personal Development Plans (PDP) created through coaching and mentoring of HPI’s Ensure managers create PDP’s for all staff and have regular review and feedback sessions with action plans to meet PDP outcomes Conflict management and appropriate levels of professionalism and discipline maintained Monitor IR processes within the Medipost Payroll Department and ensure adherence to SOP timelines Discuss non-compliance of SOP’s / Policies with the relevant people / departments Communicate action plan to address non-compliance as per the above and receive regular feedback on progress of action plan Reporting All reporting to be timeous and accurate within agreed deadline Take corrective action as a result of problem areas identified due to reporting Monthly and Quarterly Reporting Bi-annual and annual reporting and submissions Finance Take responsibility for and manage the Department budget Management of overtime expenses Increase growth revenue of the Department / Company through the Medi-Training Academy (MTA) as an accredited provider (New Business). QUALIFICATIONS Bachelor’s Degree or equivalent Financial or HR Management qualification EXPERIENCE Extensive knowledge of payroll related, employees tax and other statutory compliance deliverables VIP Premier Payroll knowledge Premier HR knowledge InfoSlips knowledge ESS knowledge COMPETENCIES Managerial and administrative skills – operational and people Performance management and corrective measures Excellent communication skills: both written and verbal Presenting and communicating information Critical Thinking: Devise plans of action and assess regularly – problem solving Knowledge of basic Human Resources Processes Strong organising and prioritising skills Conflict management and resolution skills Data capturing skills Interpersonal and Relationship Building skills Deadline oriented “Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions. Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace.” Closing Statement: “We are committed to building a team that represents a variety of backgrounds, perspectives and skills; the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful.” #J-18808-Ljbffr