Manager: Operations

Department Description/Departement Beskrywing Finance and Operations Division Manager: Operations (Post Level 7) (Stellenbosch Campus) Ref. FIN/290/1125 The office of the Senior Director: Operations provides strategic input and support into various projects managed by units within the Stellenbosch University (SU) Operations and Finance Responsibility Centre. The Senior Director: Operations is involved at a strategic level in multi‑faced matters and projects that include, for example, strategic property development, internal audit, forensics, special business projects, sustainable energy, due diligence, budgets and financial processes. Duties/Pligte The following duties are required to be performed and reported on by the incumbent to the Senior Director: Operations. The incumbent will act in a support role to the Senior Director: Operations. Internal Audit (IA) Working with the Senior Director: Operations and the Internal Audit (IA) service providers on the development and finalisation of the annual IA plan. Engaging with the University's IA service providers and managing their delivery on IA reviews throughout the year. Drafting and/or reviewing IA review scope documents as well as the final reports produced by the IA service providers after completion of their work. Updating and managing the tracking tool used by the University for completed IA reviews and resulting recommendations and following up on the implementation of IA recommendations. Identifying matters stemming from the IA reviews (or the Fraud and Corruption hotline) that may require forensic investigations. Drafting and reviewing SOPs (Standard Operating Procedures) for various units and departments across campus, and managing the SOP register. Fraud and Corruption (F&C) hotline Extracting, reviewing and assessing all complaints lodged on the Fraud and Corruption (F&C) platform and providing suggested action/next steps. Managing the matters lodged on the platform by doing follow ups with the impacted departments, units or faculties and ensuring that the matters get addressed and/or resolved. Engaging with the University's F&C platform service provider and providing them with feedback and updates. Forensic Assignments Drafting and/or reviewing forensic engagement scope documents, as well as the final reports produced by the forensic service providers. Managing and/or facilitating the completion of the forensic engagements to completion. Reviewing reports produced by the service providers in order to extract key findings and suggested next steps for the University. Conducting high‑level, initial investigations into possible forensic matters and drafting findings reports. Transformation Working with the Senior Director: Operations on the short‑term and long‑term strategic plans for Transformation at the University. Engaging in all Transformation related committees, meetings and forums at the University. Assisting with the development and execution of Transformation related workshops and/or events hosted by the Operations team. Assisting and supporting BBEEE related projects and tasks for the University. General Assisting with the preparation of reports, summaries, data and graphs for the Audit and Risk Committee relating to, amongst others, internal audit reviews, forensic assignments, and the F&C hotline. Preparing reconciliations of engagement letter fees, budgets and invoices for services rendered by various service providers. Assisting or providing support on other projects in the unit that would include matters involving, for example, property transactions, due diligence, financial modelling, business plans, and special projects. Job Requirements/Pos Vereistes CA(SA) or equivalent with at least three years' relevant work experience in a finance and internal audit and/or forensics environment; OR BCom or BCom (Hons) or equivalent in commerce or internal audit with at least five years' work experience in a finance and/or internal audit and/or forensics environment. Recommendation/Aanbeveling Five years' relevant work experience at a tertiary institution or similar environment would be beneficial. An experience‑based understanding of internal audit and forensics and related matters would be beneficial. Being fully bilingual with the ability to read and write in a second official South African language would be beneficial. Skills And Attributes The ability to work in complete confidence, to be discreet and maintain confidentiality and exercise impeccable ethics. A passion for, and a belief in the need for, Transformation, especially within a university environment. A good understanding of internal audit, SOPs and/or forensics. An ability to review, and develop the structure of, legal documents and SOPs. Outstanding interpersonal relationship skills and the ability to liaise appropriately with individuals at management and other levels, both within and outside of the University. The ability to reduce/limit conflict with various stakeholders and team members. High‑level organisational ability with the proven ability to prioritise projects and tasks constantly. Excellent written and verbal communication skills and proven computer proficiency in the use of the Microsoft Office package, including, amongst others, Word, Excel, PowerPoint, Visio, OneNote, and Outlook. Good analytical skills accompanied by excellent and effective planning, problem‑solving, decision‑making and time‑management skills. Proven ability to work both on own initiative and as a team member and to function effectively under pressure without compromising accuracy. How To Apply/Hoe Om Aansoek Te Doen #PSS The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan. Stellenbosch University reserves the right not to make an appointment. Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references) , must reach the University before or on the closing date in the advertisement. Apply online at by clicking Apply now at the top to the right of the page for the specific vacancy. The University reserves the right to investigate qualifications and conduct background checks on all candidates. The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as noise, hazardous chemical substances and hazardous biological agents) to undergo medical screening to determine whether they be fit to work in those occupations. If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful. Enquiries/Navrae Enquiries about this post: Irfaan Dalvie on , or at Enquiries about remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on (Stellenbosch) / (Tygerberg), or at Currency ZAR Commencement Date 01-Feb-2025 Closing Date 24-Nov-2025 Amount of Travel Work At Home #J-18808-Ljbffr