Executive Assistant

7 days ago

Johannesburg, South Africa Ntice Sourcing Solutions Full time

Overview We are seeking an experienced Executive Assistant to provide high-level support within a fast-paced, multinational commodity trading environment. In this pivotal role, you will manage the diaries of two Directors, both of whom operate remotely, ensuring seamless organisation and efficiency. This is an exciting opportunity for someone highly proactive, emotionally intelligent, and adaptable, with proven ability to thrive under pressure. If you are skilled at managing multiple executive priorities, comfortable with constant change, and confident in your ability to communicate effectively across time zones, this role offers you the chance to make a real impact. Key Responsibilities Comprehensive diary management for two Directors, including scheduling across multiple time zones Preparing meeting agendas, collation of documents, and tracking deadlines Booking meeting rooms and managing logistics for both in-person and virtual meetings Organising international travel and accommodations (including visas) Coordinating global events and departmental strategy days Liaising with travel providers to secure best routes, pricing, and arrangements Preparing reports, spreadsheets, and presentations (including advanced Excel functions such as pivot tables) Managing and reconciling expense reports Responding to requests for information and ensuring follow-ups are actioned Building strong relationships with executives, colleagues, and external partners Supporting with ad hoc duties, including occasional personal administration tasks Providing flexible cover for colleagues when required Key Relationships Chief Risk Officer Divisional CIO Required Skills Diploma/Certificate in Office Administration, Business Administration, or Secretarial Studies (Bachelor's degree advantageous) Proven EA experience supporting Senior Director/VP/C-Suite level executives Demonstrated experience managing multiple executive diaries simultaneously Strong proficiency in Microsoft Office, particularly Excel (pivot tables) and PowerPoint Previous experience working with travel providers for complex itineraries Experience working across multiple time zones Strong organisational and time management skills Excellent written and verbal communication abilities High emotional intelligence with discretion and confidentiality Ability to remain calm under pressure in a fast-paced, constantly changing environment Strong business acumen with sharp attention to detail Proactive, forward-thinking, and adaptable to shifting priorities A positive, can-do attitude with a collaborative mindset If you meet the required skills, please respond to this advert. Job details Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Administrative and Support Services and Office Administration #J-18808-Ljbffr

  • Remote Virtual Executive Assistant

    2 weeks ago

    Johannesburg, South Africa The Executive Space Full time

    Job Overview **Date Posted**: Posted 39 mins ago **Location**: Johannesburg, Gauteng **Job Title**: Remote Virtual Executive Assistant **Salary**: R16,800 **Education Level**: High School / Matric **Job Level**: Graduate **Minimum Experience**: 0 - 1 Years Remote Virtual Executive Assistant - Gauteng. At our company, opportunities for growth abound....

  • Executive Assistant

    2 days ago

    Johannesburg, Gauteng, South Africa Apex Labour Solutions Full time

    Company DescriptionApex Labour Solutions addresses the scarcity of skilled labor resources in South Africa by sourcing and training skilled workers for deployment as needed. Our services ensure your business operates at its optimal capacity. We provide skilled labor in various fields, including, but not limited to, Pickers, Packers, Truck Drivers, Forklift...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa EFO® | Erasmus Family Office Full time R90 000 - R120 000 per year

    Company DescriptionErasmus Family Office (EFO) is a South African-based, multi-generational investment holding company founded by Nicolaas and Lize Erasmus. EFO focuses on building generational wealth with purpose, guided by kingdom values and biblical principles. The company's Vision 2030 is to create a globally recognized family office that integrates...

  • Executive Assistant

    2 weeks ago

    Johannesburg, South Africa Marsh Full time

    **Job description & Purpose**: - This position is for a recognized specialist in Executive support, who may be responsible for leading daily administrative operations. This position supports continuity of administrative work operations by resolving complex issues, discovering irregularities, and maintaining confidentiality of sensitive information. - The...

  • Executive Assistant

    1 week ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Coordinate all meetings and conferences of the executive team (including external meetings, donor site visits and/or marketing events). Organise electronic folders for the executive team relating to reports, minutes, meeting packs...

  • Executive Assistant

    2 days ago

    Johannesburg, South Africa T & T Academy Full time

    Purpose: A dynamic and detail-oriented Executive Assistant with Strong Project Management Background and dual accountability: supporting strategic project execution across the client portfolio and serving as Executive PA to the Managing Director and COO. With a strong focus on cross-functional coordination, stakeholder engagement, and executive-level...

  • Executive Assistant

    2 days ago

    Johannesburg, South Africa SMD Technologies Full time

    Join to apply for the Executive Assistant role at SMD Technologies . Location: 2 Lascelles Road, Meadowbrook, Edenvale Reporting To: Managing Director Employment Type: Full-Time Position Overview SMD Technologies is seeking a young, ambitious professional to join our organisation as an Executive Assistant to the Managing Director. This role offers...

  • Executive Assistant

    2 days ago

    Johannesburg, South Africa Ocean Basket Holdings Full time

    Executive Assistant to the CEO Join Ocean Basket as Executive Assistant to the CEO! We are searching for an exceptional, highly strategic Executive Assistant to serve as the trusted advisor and central communicator for our CEO. This is a high-impact, permanent position in Johannesburg requiring a strong on-site presence. What You Do Executive Leadership:...

  • Executive Assistant

    3 days ago

    Johannesburg, South Africa Smdtechnologies Full time

    Location: 2Lascelles Road, Meadowbrook , EdenvaleReporting To: Managing DirectorEmployment Type: Full-Time Position Overview SMD Technologies is seeking a young, ambitious professional to join our organisation as an Executive Assistant to the Managing Director. This role offers exceptional growth opportunities, providing exposure to all areas of the...

  • Executive Assistant

    2 weeks ago

    Johannesburg, South Africa Aon Corporation Full time

    Posting Description: **Executive Assistant**: Do you have extensive experience as an Executive Assistant? Have you worked in the Financial Services industry? Read on! Aon South Africa is recruiting an Executive Assistant to our Executive Head: Employee Benefits and Chief Legal and Compliance Counsel, based on a hybrid basis from our Head Office in...