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National Administrative Assistant
4 weeks ago
Job title : National Administrative Assistant Job Location : Gauteng, Pretoria Deadline : November 14, 2025 Quick Recommended Links Jobs by Location Job by industries Technical Focus Administration. The incumbent will also work in collaboration with relevant Administration and Programmes units in the representation, including the resilience hub (REOSA). The incumbent will play a pivotal role in managing the office of the FAOR. Tasks and responsibilities Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; Respond to queries and correspondence, including those of a sensitive, confidential, or technical nature. Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow‑up activities; make arrangements for formal editing, translation, etc., of documents and publications. Review, log, distribute, and process incoming mail and correspondence. Track and follow up on pending actions to ensure timely completion. Draft responses to a variety of correspondence and communications, requiring familiarity with technical terminology and detailed office procedures. Carry out quality control for outgoing documents, ensuring adherence to FAO style, format, grammar, punctuation, and overall consistency. Monitor the FAOZA email account and update the FAOR on daily content and messages. Create and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements. Maintains confidentially on communication pertaining to the office of the Representative Maintains partnership database and contact details of key partners for the office Support communication workflow from the Office of the Representative to various unit in the Organization Perform other Administration duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Secondary School Education Three years of relevant experience in office / management support work Working knowledge (proficient - level C) of English. National of South Africa FAO Core Competencies Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous Improvement Technical / Functional Skills Very good knowledge of the MS Office applications, Internet and office technology equipmenta Administrative / Management jobs #J-18808-Ljbffr
