Coordinator (Operations & Administration: UVA South Africa Global Office)
3 weeks ago
Position Overview Coordinator (Operations & Administration: UVA South Africa Global Office) – Fixed‑term 5‑year contract at the University of the Western Cape, Centre for Humanities Research, Bellville, South Africa. This role supports day‑to‑day operations of the UVA South Africa Global Office, ensuring efficient administration, logistics, and program delivery. The Coordinator will report to the Associate Professor (Senior Manager & Regional Representative) and enable strategic leadership and external engagement. Responsibilities Office Operations & Logistics Manage daily office administration, scheduling, correspondence, and filing systems. Coordinate logistics for events, workshops, delegations, and visits. Serve as first point of contact for faculty, students, alumni, and visitors. Program & Academic Support Support student mobility, faculty exchanges, and research collaborations. Assist with Global Classroom and virtual exchange program logistics. Track participation and maintain program records for reporting. Financial & Reporting Support Assist with budgeting, procurement, and expense management. Maintain accurate financial and administrative records. Support preparation of reports for UVA, UWC, and funders. Communications & Outreach Draft correspondence, reports, and promotional content. Maintain stakeholder databases, contact lists, and mailing lists. Provide administrative support for alumni, outreach, and community engagement events. Minimum Requirements Bachelor’s degree (or NQF 7 equivalent) in administration, management, international relations, or a relevant field. Minimum 5 years of relevant administrative/project coordination experience, preferably in higher education or international programs. Strong IT and digital collaboration skills (MS Office, databases, project management tools). Excellent verbal and written communication in English. Proficiency in Afrikaans and/or isiXhosa. Added Advantage Working experience in the Higher Education or NGO sector. Registered for an NQF Level 8 degree in a relevant field. Required Competencies Strong organizational and time‑management skills. Detail orientation with accuracy in record‑keeping. Professional interpersonal skills for engaging stakeholders. Problem‑solving and adaptability in dynamic settings. Team orientation and collaborative spirit. Application Information Closing Date: 8 December 2025. To apply, submit an application through the UWC Careers portal at or click “Apply for this Job”. Applications must include a cover letter, a detailed CV, contact details of three referees, and your highest qualification. Inquiries: Human Resources Department, +27 21 959 4063 / 9763 / 9708 / 3551 / 3756 or e‑ DISCLAIMER : By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates, and may conduct competency assessments. #J-18808-Ljbffr
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Bellville, South Africa UWC Online - University of the Western Cape Full timeCOORDINATOR (Operations & Administration: UVA South Africa Global Office) CENTRE FOR HUMANITIES & RESEARCH (FACULTY OF ARTS AND HUMANITIES) UNIVERSITY OF THE WESTERN CAPE The Centre for Humanities Research (University of the Western Cape) is partnering with the Office of the Vice Provost for Global Affairs (University of Virginia, USA) to establish the UVA...
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