Administrative Assistant

3 weeks ago

Cape Town, South Africa Intouch Talent Solutions Full time

Accounts & Administration Assistant Start Date: ASAP (for work-shadowing if possible)Location: Diep River (Full-time in office)Salary: R 17, plus benefits to the value of R 2, pension & medical contribution (experience dependent) We’re looking for a highly organized and detail-oriented Accounts & Administration Assistant to join a firm that specializes in telematics-driven fleet management. The company delivers integrated hardware and cloud-based solutions to help businesses monitor and manage their vehicles and assets with precision and ease. Key Responsibilities Manage Debtors Control – including allocations, reconciliations, and monthly invoice / statement submissions to customers. Assist with preparing and reconciling Creditors, including payment allocations and expenses. Handle invoicing (including technical jobs), credit notes, journals, and petty cash management. Ensure all job cards are properly checked and stock items are correctly booked out. Process Vendor / Supplier take‑on forms and maintain accurate file management. Manage decoms and ensure billing records are kept up to date. Handle specific invoicing tasks: Eazi Access invoices sent on the 15th of every month; Grindrod Logistics invoices sent individually to each site. Load jobs and data into Pragma and maintain related systems. General office administration and filing as required. Experience & Skills Required Proficiency in SAGE or a similar online accounting package. Strong experience in Debtors and Creditors management and reconciliations. Good working knowledge of invoicing, journals, credit notes, and petty cash control. Excellent organizational skills and attention to detail for handling multiple invoicing processes and deadlines. Prior exposure to Pragma would be an advantage. If you’re a proactive, detail‑driven individual who enjoys keeping finances and administration in order, we’d love to hear from you. #J-18808-Ljbffr

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