Inventory & Creditors Controller

POSITION INVENTORY & CREDITORS CONTROLLERLOCATION : MATROOSFONTEIN, WESTERN CAPEREPORTING TO : FINANCE MANAGER JOB OVERVIEW The Accounts Payable Administrator oversees supplier invoices, resolves queries, reconciles accounts, ensures proper approvals and allocations, and handles month-end tasks including petty cash, credit cards, and cash book entries. The role also involves maintaining accurate inventory records, optimizing stock levels, and supporting procurement and production through effective inventory control. KEY RESPONSIBILITIES Accounts Payable: Capturing all supplier invoices daily while ensuring correct cost centre allocations. Verifying that purchase orders (POs) have been requested and approved, following up with relevant departments when necessary. Acting as the primary point of contact for all payment-related queries from staff and suppliers, including invoices and reconciliations. Monthly reconciliation of supplier accounts, addressing any discrepancies and submitting for review. Ensuring all invoices and statements are received from suppliers, piling the payment sheet for planned payments to be made. Liaising with operations to ensure accurate stock Goods Received Vouchers (GRVs) and investigating discrepancies. Capturing and verifying petty cash transactions and performing the reconciliation thereof. Updating forex currency values monthly based on Oanda exchange rates and capturing forex variances in Evolution. Importing bank statements and allocating payments and receipts within Sage Evolution to ensure appropriate ageing. Reconciling the cashbook between the bank statement and the balance on Sage Evolution. Collecting all invoices and information from each credit card holder for accurate cost centre allocations. Inventory Management: Monitor and maintain stock levels to meet operational demands. Accounting for dispatched stock and production of stock within the ERP system. Oversee regular stock counts and cycle counts. Investigate and resolve stock discrepancies. Liaise with production teams to ensure stock availability. Process stock adjustments, transfers, and write-offs. Ensure accurate GRN (Goods Received Notes) processing. Communicate with suppliers regarding discrepancies or returns. Maintain accurate inventory records in ERP system. Open and manage stock codes and bill of materials. Reconcile inventory records with physical stock. Prepare monthly inventory reports and stock movement summaries. MINIMUM REQUIREMENTS Diploma / Tertiary qualification in Accounting, Finance or related field. Must have good working knowledge of accounting principles and inventory management. 2-3 years of experience in accounts payable, reconciliations, and stock management. Proficiency in SAGE Evolution (EVO) or similar accounting software. Strong understanding of supplier management and reconciliations. Experience with petty cash, forex transactions, and credit card allocations. Advanced Excel skills. Strong attention to detail and accuracy. Excellent organizational and communication skills. Ability to work under pressure and meet deadlines. Proactive problem-solving skills. A strong sense of ownership and the ability to take initiative and make decisions with confidence. A high level of accountability, with a track record of meeting goals and delivering results. A commitment to excellence, consistently striving to improve performance and contribute to the success of the team and company. Please apply by sending a copy of your CV via the LinkedIn portal. Closing date for applications : 31 July Disclaimer : Strictly fair and non-discriminatory selection procedures will be followed. We use Employment Equity (EE) and affirmative Action (AA) measures in an endeavour to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with Afrikelp's Employment Equity plans. Afrikelp reserves the right to defer or close a vacancy at any time. Due to the high volume of applications received, only shortlisted candidates will be contacted. Should you not hear from us within two weeks following the closing date for applications, kindly consider their application unsuccessful. #J-18808-Ljbffr