SECRETARY ICT

Purpose of the Job : To provide professional secretarial and administrative support to the Departmental Head and to ensure that office operations within the Department are efficient and successful. The person appointed to this position will report directly to the Departmental Head: ICT Technology and Digital Product Development. Key Performance Areas : Provide secretarial support to the Departmental Head; Manage and co-ordinate the electronic diary of the Departmental Head and provide a hard copy with all relevant documentation on a weekly basis or when required; Arrange local and international travel, accommodation, foreign exchange, subsistence, advances and reconciliation after the travel for the Departmental Head; Maintain an electronic filing system for the Departmental Head’s documents and ensure that documents relevant to the department is filed in the central filing system; Manage all incoming and outgoing correspondence, digital and hard copy, and screen telephone calls; Plan and arrange departmental meetings and take minutes of the departmental meetings as well as other meetings as per Departmental Heads instruction; Assist the Departmental Head with management of budget, this will include but is not limited to items such as stationary, telephone, catering and other cost of the department; Assist with the drafting and quality assurance of documents and slides for presentations; Attend to administrative and client enquiries, as well as general administrative support; Keep the departmental shared hard drive updated and relevant to the department’s activities; and Exposure to project coordination activities will be beneficial, particularly in assisting with departmental initiatives and tracking progress against timelines. Other Key Competencies : The candidate must demonstrate the following skills and attributes: Good interpersonal skills, office administration and communication (both verbal and written) skills; highly reliable and trustworthy; ability to organise and liaise well with people at all levels; excellent computer skills; competent typing skills; ability to function under pressure; basic understanding of project administration principles and willingness to support project-related tasks; and the ability to monitor and support projects as assigned. FSCA is committed towards increasing the representation of marginalised groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply. Please note that correspondence and communication will only be conducted with short listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified. #J-18808-Ljbffr